CTIS is seeking a highly organized and dynamic Administrative Assistant to support
the CEO's office. This role requires a proactive individual who can manage administrative duties
and ensure smooth operation within the executive suite. The ideal candidate will have a strong
background in administrative support with the ability to manage multiple priorities in a fast paced environment.

• Manage and maintain the CEO’s calendar, including scheduling appointments, meetings,

and travel arrangements.

• Handle incoming calls and emails, responding appropriately and routing correspondence

to the appropriate executive or department.

• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, collect data, and prepare papers for consideration and presentation by

executives.

• Manage and maintain office supplies inventory by checking stock to determine inventory

level, anticipating needed supplies, and placing orders for new supplies.

• Greet and assist visitors when they arrive at the office.
• Provide general administrative support which may include but is not limited to

photocopying, faxing, mailing, and filing.

• Maintain professional and technical knowledge by attending educational workshops,

reviewing professional publications, and participating in professional societies.

• At least 3 years of proven experience as an administrative assistant or secretary.
• Proficient in MS Office (MS Excel and MS PowerPoint, in particular) AND TEAMS
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills.
• Outstanding communication and interpersonal abilities.
• Associate or bachelor’s Degree additional qualification as an administrative assistant or

secretary will be a plus