Job Summary:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and handling of their day-to-day activities. The role requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

- Administrative Support: Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. Handle phone calls, emails, and correspondence, ensuring prompt responses and appropriate delegation.

- Meeting Coordination : Prepare agendas, take minutes, and distribute them for executive meetings. Follow up on action items to ensure timely completion.

- Documentation and Reports: Draft, review, and edit documents, presentations, and reports. Maintain accurate records and files, both electronic and physical.

- Project Management : Assist in the planning and execution of special projects. Track project milestones and deliverables.

- Communication Liaison: Act as the primary point of contact between the executive and internal/external stakeholders. Ensure clear and effective communication.

- Office Management: Oversee office operations and procedures. Order office supplies and manage inventory.

- Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

- Event Planning : Organize and coordinate company events, meetings, and conferences. Handle logistics, invitations, and on-site management.

- Miscellaneous Tasks : Perform other duties as assigned to support the executive team, inclusive of driving CEO to meetings and office and maintaining company vehicle as needed.

Qualifications:

- Education : Bachelors degree in business administration, Communications, or a related field preferred.

- Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

- Skills:

- Exceptional organizational and time-management skills.

- Strong written and verbal communication skills.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Ability to multitask and prioritize tasks effectively.

- Strong attention to detail and problem-solving skills.

- Ability to work independently and as part of a team.

- High level of professionalism and confidentiality.

Personal Attributes:

- Proactive and self-motivated with a positive attitude.

- Strong interpersonal skills and ability to build relationships.

- Flexibility and adaptability to changing priorities and work demands.

Working Conditions:

- Primarily office-based with occasional travel for meetings and networking events during business and non-business hours.

- Flexible working hours may be required to accommodate the executive's schedule.