TITLE: Bookkeeper III

FLSA STATUS: Non-Exempt

QUALIFICATIONS: High school graduate and one year of training beyond high school or two years of clerical experience. Associate degree in accounting or a bachelor’s degree in accounting or business is preferred.

APPLICANT MUST UPLOAD:

1. All applicants must upload proof of High School Graduate: HR will accept a legible copy of a High School Diploma or GED Equivalent or college transcripts in PDF format.
2. Resume'

REPORTS TO: School Principal

JOB GOAL: To maintain all fiscal records and account for all school funds.

DUTIES AND RESPONSIBILITIES:

• Maintains a complete and systematic set of records of all financial transactions of the individual school funds
• Receipts all money collected at the school and monitors compliance with proper receipting procedures by the staff
• Prepares all bank deposits and delivers deposits to the bank.
• Obtains or prepares appropriate supporting documentation for school disbursements and writes all school checks.
• Maintains an accurate and complete checking account register and reconciles the account monthly to the bank statement and the monthly financial reports.
• Reconciles teacher and principal receipts books semi-annually.
• Performs all necessary year-end close out procedures and packages the financial records for the year-end annual audit.
• Performs all other necessary accounting procedures to ensure that the individual school funds are collected and disbursed in accordance with Cumberland County School Board policies and in compliance with all applicable State laws.
• Maintains a complete and systematic set of records of all the school’s local and state funds transactions:
• Obtains copies of school’s allocated state and local budget and the school’s allocation of departmentally controlled state and local budgets.
• Prepares computer-generated purchase requisitions and transmits all approved computer-generated requisitions to the Purchasing Department for all items purchased directly out of the school’s budget.
• Prepares manual purchase requisitions for items purchased through departmentally allocated budgets. Forwards all completed requisitions to the appropriate department for approval.
• Monitors payment of budgeted items by printing and analyzing the monthly financial reports.
• Performs all accounting functions related to the school’s ten month, twelve month, and bus payrolls.
• Processes and transmits payroll information in compliance with guidelines outlined by the Central Payroll Office.
• Monitors compliance with the Fair Labor Standards Act’s reporting requirements for all employees at the school subject to the Act. (This includes Cafeteria and Prime Time workers whose payrolls may be prepared by someone else.)
• Accumulates and enters all leave slips in processing the payroll reports.
• Maintains a list of all substitute teachers that the principal has approved for hire at the school and monitors the use of substitutes in processing the tenth month payroll reports.
• Serves as team player and role model for other employees in the organization; demonstrates commitment to continuous quality improvement; supports and exhibits organizational core values of caring, respect, integrity, responsibility, high expectations, being customer driven, and valuing diversity.
• Performs all other duties and accepts responsibilities as assigned.

PHYSICAL REQUIREMENTS:

• Must be able to communicate orally and in writing with parents, staff, and community leaders.
• Must have finger dexterity and be able to physically perform the basic life operational functions of kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion.

SPECIAL REQUIREMENTS:
Background check with local and state law enforcement agencies required.
Must possess a valid North Carolina Driver's License.

CONDITIONS OF EMPLOYMENT:

Successful completion of a bookkeeper skills test administrated by the Finance office.