Job Description

We are seeking a qualified individual to fill a six-month temporary assignment from July 2024 to January 2024, providing coverage for a leave of absence.

The ideal candidate is a motivated and detail-oriented HR Coordinator / Executive Assistant. This dual-role position will provide administrative support to the HR department and the Executive team.

Responsibilities include assisting with HR functions, supporting executive management with administrative tasks, and ensuring smooth operations across both departments.

The ideal candidate will have strong organizational skills, excellent communication abilities, and the flexibility to handle diverse tasks.

NOTE : This position requires daily onsite presence and does not offer a remote option.

Duties and Responsibilities :

HR Support :

• Assist in recruitment processes, including posting job openings, reviewing resumes, scheduling interviews, and conducting reference checks.
• Support the onboarding process for new hires, including preparing orientation materials, conducting orientations, and ensuring a smooth transition for new employees.
• Maintain and update employee records in the HR information system (HRIS).
• Assist with benefits administration, including enrollment, claims resolution, and responding to employee inquiries.
• Coordinate employee training and development programs, workshops, and seminars.
• Provide support for employee engagement initiatives and company events.
• Handle HR-related documentation, such as contracts, offer letters, and employee memos.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Assist in the development and implementation of HR policies and procedures.

Executive Support :

• Provide administrative support to the Executive team, including scheduling important meetings and managing calendars.
• Arrange and coordinate travel plans, itineraries, and accommodations for executives.
• Prepare and manage weekly expense reports for the Executive team.
• Handle confidential and sensitive information with discretion.
• Support the preparation of presentations, reports, and other documents for executive meetings.
• Coordinate and organize executive-level meetings and events, including preparing agendas and taking meeting minutes.

Qualifications

Position Requirements :

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 3 years of experience in an HR support or coordinator role, with additional experience in executive administrative support strongly preferred.
• Strong knowledge of HR practices, procedures, and employment laws.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of attention to detail and accuracy.
• Ability to work effectively both independently and as part of a team.
• Flexibility and adaptability to manage a dynamic workload.

Last updated : 2024-06-22