5 Administrative Assistant, Enrollment Management Jobs in Cleveland, OH
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Administrative Assistant, Enrollment Management
$54k-69k (estimate)
Full Time
1 Week Ago
Cuyahoga Community College is Hiring an Administrative Assistant, Enrollment Management Near Cleveland, OH
Department: Enrollment Management
Location: District Administration
Reports To: Vice President, Enrollment Management
Recruitment Type: External/Internal
Requisition ID: req5486
Employment Type: Full-Time Support Staff
Union Position: Non-Union
Work Schedule: Standard College hours, M-F, 8:30 am - 5:00 pm
Job Description:SummaryWorks collaboratively with management and staff of the offices reporting to the Vice/Campus President and provides administrative support to the Vice/Campus President and the department.
Essential Functions
Service Focus
Time Utilization
Quality of Work
VERY IMPORTANT COMPETENCIES
Communication
Continuous Improvement
IMPORTANT COMPETENCIES
Collaboration
Adaptability
Perferred QualificationsEDUCATION AND EXPERIENCE/TRAINING
Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
Location: District Administration
Reports To: Vice President, Enrollment Management
Recruitment Type: External/Internal
Requisition ID: req5486
Employment Type: Full-Time Support Staff
Union Position: Non-Union
Work Schedule: Standard College hours, M-F, 8:30 am - 5:00 pm
Job Description:SummaryWorks collaboratively with management and staff of the offices reporting to the Vice/Campus President and provides administrative support to the Vice/Campus President and the department.
Essential Functions
- Works collaboratively with management and staff of the offices reporting to the Vice/Campus President and provides administrative support to the Vice/Campus President and the department
- May serve as supervisor for support staff
- Monitors departmental budget and maintains records and files for budget data
- Prepares monthly updates and reports for department budgets
- Serves as site budget preparation liaison and liaison with the Office of Finance and Business Services during the annual budget preparation process
- Reviews unit support staff operations and develops methods and procedures to improve services and workflow
- Answers phones and screens incoming calls and mail and responds independently to inquiries, drafts responses for executive review or refers as appropriate
- Calls or correspondence may deal with confidential or sensitive information and require diplomatic and immediate responses
- Greets visitors in a diplomatic manner
- Researches and collects data to complete reports and projects
- Establishes and maintains general office files and records
- May manage supervisor’s calendar and schedule appointments
- Schedules internal and external meetings and activities with business, community and government institutions
- As directed, prepares and assembles agenda, packets and other pre-meeting materials and takes and distributes minutes
- Provides support to committees/councils and special projects
- May provide leadership and management for special assignments assigned by supervising executive
- Researches, collects materials and prepares information used by supervising executive in responding for requests from the administrative line, internal departments and external persons and agencies
- Prepares and maintains confidential correspondence and documents and assists in processing documents related to personnel, purchase orders, employment, benefits and performance review activities
- May serve as department liaison with the Offices of Human Resources and Finance and Business Services
- Performs other duties as assigned
- Associate’s Degree and a minimum of five (5) years; OR a Bachelor’s degree and a minimum of three (3) years of:
- Demonstrated progressively responsible experience in administrative support
- Demonstrated experience making sound decisions that affect a work unit or team
- Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations
- Demonstrated experience monitoring a business area’s budget
- Significant related experience may substitute education
- Possess strong organizational and time-management skills
- Possess excellent written, verbal and interpersonal communication skills
- Ability to foster a team environment and work collaboratively
- Ability to research effectively
- Works accurately with great attention to detail
- Excellent customer service skills and proven ability to develop and sustain productive customer relationships
- Ability to effectively accept direction from multiple levels of the College in various departments
- Possess working knowledge of administrative support concepts, practices and procedures with the ability to apply to varied situations as it pertains to the departmental focus
- Demonstrated basic proficiency with Visio or an equivalent program
- Demonstrated intermediate project management skills
- Demonstrated intermediate proficiency with Ad Astra or an equivalent program
- Demonstrated intermediate proficiency with Banner or an equivalent program
- Demonstrated intermediate proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Access
- Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
- Ability to develop and maintain relationships with key contacts to enhance work flow and quality
- Possess sensitivity to appropriately respond to the needs of a diverse population
Service Focus
Time Utilization
Quality of Work
VERY IMPORTANT COMPETENCIES
Communication
Continuous Improvement
IMPORTANT COMPETENCIES
Collaboration
Adaptability
Perferred QualificationsEDUCATION AND EXPERIENCE/TRAINING
- Bachelor’s degree
- Demonstrated experience working at the executive level
Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
Job Summary
JOB TYPE
Full Time
SALARY
$54k-69k (estimate)
POST DATE
09/02/2024
EXPIRATION DATE
09/29/2024
WEBSITE
tric.edu
HEADQUARTERS
Cleveland, OH
SIZE
<25
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