Department: Television and Video Services

Location: Metropolitan Campus

Reports To: Executive Director, Television and Video Services

Recruitment Type: External/Internal

Requisition ID: req5285

Employment Type: Full-Time Support Staff

Union Position: Non-Union

Work Schedule: Standard College Hours: M-F, 8:30am-5pm

Number of Openings: 1

Job Description:

SUMMARY

Coordinates the day to day operations of the department. Tracks the success of basic outcomes processes and procedures to support the on-going analysis and improvement of departmental efforts. Works with management to implement the communications priorities of the department and College. Leverages a sound understanding of the departmental focus to collaboratively work with colleagues to achieve goals of the department, division and college. Contributes to the continued effectiveness of the team and department by developing and sustaining productive customer and employee relationships. Provides administrative assistance to supervisor.

ESSENTIAL FUNCTIONS

• Manages leadership schedules and calendars; schedules internal and external meetings and activities with business, community and government institutions; as directed, prepare and assemble agenda, packets and other pre-meeting materials
• Provides administrative support to supervisor
• Manages the planning, maintaining, and monitoring of a business area’s budget
• Positively responds to departmental requests in a timely manner with strong emphasis on outstanding customer service
• Manages central departmental project calendar, which includes following up with client needs
• Support Special department initiatives including but not limited to Film Crew Training, Student Production Office including budgets, contracts, scholarships, stipends
• Provides assistance to the team’s efforts to complete departmental assignments
• Prepares and maintains confidential correspondence and documents and assists in processing documents related to employees, purchase orders, employment, benefits and performance review activities
• Maintains on-going communication with departmental leadership to report important information, occurrences and issues within the department
• Maintains the department team’s calendars and schedules
• Attends staff and project team meetings and provides follow-up on meeting outcomes including tracking resulting activities and projects
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Develops strong working relationships with key departments and employees across the College and in the community
• Establishes and maintains general office files and records
• Assists with the preparation of reports, presentations and publications, including research, writing and copy-editing
• Assists with other College-wide projects, initiatives and committees
• May select, train, supervise and evaluate part-time student assistants, interns and part-time assistants
• Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

• Associate degree and a minimum of three (3) years; OR a Bachelor’s degree and a minimum of two (2) years of:
• Demonstrated progressively responsible experience in professional office environment
• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations
• Significant related experience may substitute for education
• Must have a valid driver’s license

KNOWLEDGE, SKILLS and ABILITIES

• Possess strong organizational and time-management skills
• Possess excellent written, verbal and interpersonal communication skills
• Possess excellent proofreading and editing skills
• Ability to foster a team environment and work collaboratively
• Ability to research and analyze issues and develop solutions
• Ability to manage multiple projects simultaneously in a deadline-driven environment
• Ability to work accurately with great attention to detail
• Excellent customer service skills and proven ability to develop and sustain productive customer relationships
• Ability to effectively respond to requests from multiple levels of the College in various departments
• Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations
• Demonstrated basic project management skills
• Demonstrated proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Ability to develop and maintain relationships with key contacts to enhance work flow and quality
• Possess sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

• Service Focus
• Communications
• Quality of Work

VERY IMPORTANT COMPETENCIES

• CollaborationAdaptability

  IMPORTANT COMPETENCIES

  • Time Utilization
  • Continuous Improvement

  
  PREFERRED QUALIFICATIONS

  EDUCATION AND EXPERIENCE/TRAINING

  • Bachelor’s degree
  • Demonstrated experience with Banner System and other College-specific software
  • Demonstrated experience making sound decisions that affect a work unit or team
  • Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

  
  PHYSICAL DEMANDS/WORKING CONDITIONS

  
  (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • The work is performed in a normal, professional office environment;
  • The work area is adequately lighted, heated and ventilated;
  • Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
  • Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite.
  • Due to the nature of this department work this position does not offer remote work options.

  Special Note:

  Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

  Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.