The Accounts Payable Specialist performs routine accounting activities such as researching customer deductions, entering A/P invoices, applying A/R payments, and filing department paperwork daily; the priority being customer accounts receivable activities. The ideal candidate has knowledge of commonly used concepts, practices, and procedures within accounting. The Accounts Payable Specialist relies on instructions and pre-established guidelines to perform the functions of the job that requires strong attention to detail, time management skills, communication, and interpersonal skills. This position works cooperatively with others and will interact on a regular basis with sales, administration, customer service, and management staff.

This position reports to the Accounting Manager and will interact on a regular basis with sales, administration, customer service, and management staff. This position works cooperatively with others as requested.

Responsibilities:

• Managing accounts payable using accounting software and other programs
• Handling accounts payable for separate entities and vendors
• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing due invoices for payments
• Comparing purchase orders, prices, terms of payment and other charges
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts.
• Review and verify invoices and their accompanying payment request to ensure compliance with CyberPower policies and procedures such as proper authorization, accuracy, and reasonableness of the charge and/or expense.
• Reconciles records with internal company employees and management, or external vendors or customers.
• Research vendor statements, past due invoices and provide replies to the customer within 24 hours of receiving the request.
• Maintain files and other accounting-related documentation.
• Provides training and guidance to staff regarding procedures relating to accounts payable & receivable, credit card usage and reimbursement claims.
• Responsible for the monthly and other ad hoc reporting on assigned areas of responsibility.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs.
• Responsible for daily distribution of department mail, invoices, communications, and other time-sensitive information to appropriate party
• Work diplomatically and effectively across cross-functional teams.
• Attendance is an essential function of this position.
• Performing all other duties as assigned.

Requirements:

• Requires a high school diploma or its equivalent
• 1-2 years’ experience in Accounting or in a related area
• Understanding knowledge of Great Plains accounting system is a plus
• Ability to prioritize and deliver projects on time
• Professional written, verbal and interpersonal communication skills that produce desired results.
• Ability to effectively present information and respond to questions from internal and external customers which includes coworkers, managers, customers, regulatory agencies and vendors.
• Capable of reading and interpreting information, such as reports, general correspondence and policy guidelines, with the ability to share with others as needed.
• Ability to use a computer and standard business and other work-related software with minimal instruction.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions and decimals.
• Excellent active listening, decision-making, team building and customer service abilities.
• Ability to work and prioritize independently with the capacity to collaborate with others.
• Excellent time and organizational abilities with the ability to seek assistance in a professional manner.
• Ability to manage multiple and varied projects simultaneously with minimal supervision while maintaining attention to detail.
• Capable of demonstrating an understanding of, and being sensitive to, serving a culturally diverse customer base.
• Demonstrated ability to learn and apply newly acquired feedback, skills, and knowledge.
• Ability to maintain confidentiality and comply with professional ethics and standards.
• Ability to learn and apply new competencies and information as to enhance individual job performance and make recommendations to the department.
• Strong sense of urgency, accuracy, and follow through.
• Ability to work independently and as a contributing team member; self-motivating
• Proficient in Visio and Microsoft Office applications including PowerPoint, Excel, Word, Teams etc.
• Flexible, organized, personable; professional attire required.

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to pass a Criminal Background Check.
• Current driver’s license along with a good driving record and valid insurance.

Job Type: Full-time

Pay: $22.50 - $24.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance
• Work from home

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Supplemental pay types:

• Bonus opportunities
• Overtime pay

Ability to Commute:

• Shakopee, MN 55379 (Required)

Ability to Relocate:

• Shakopee, MN 55379: Relocate before starting work (Required)

Work Location: Hybrid remote in Shakopee, MN 55379