Payroll Specialist

Part-Time Position (15-20 hours a week)

The Payroll Specialist will process semi-monthly payroll for employees using QuickBooks for salaried, hourly and commissioned employees.

This is a Hybrid/Remote position. Employee must reside near Corvallis, Oregon and must be able to work on site minimum 3 days a month.

Essential Job Functions:

• Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies

• Process payroll for two small companies

• Establish and ensure accuracy of federal, state, and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks

• Assist with balancing of payroll accounts by resolving payroll discrepancies

• Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, paid time off, leave accruals, direct deposit, and other concerns

• Processes garnishments and communicate garnishment information to all parties

• Research and gather required documents to set up required tax accounts. Research payroll tax payments and data discrepancies with federal, state and local agencies, and work with tax agencies as well as internal staff for resolution

• Work with payroll system to ensure that the company is in compliance with federal, state, and local legal requirements, establishing state tax, unemployment tax and local city/territory accounts as necessary. Responsible for monitoring and completing tax filings as necessary.

Knowledge, Skills and Abilities:

• A minimum of an Associate's degree or Bachelor's degree, or comparable experience

• Experience with payroll tax issues

• Proven ability to complete work accurately and with attention to detail

• Ability to work on multiple tasks under tight deadlines

• Strong and proven customer service skills

• Strong organizational skills

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work:
Days and hours of full time position are Monday through Friday, 8:00 a.m. to 5 p.m (15-20 hours of week)

• Checking timesheets for accuracy
• Entering data into databases and spreadsheets
• Handling direct deposit requests and data
• Processing paper checks for distribution
• Acquiring all necessary signatures to distribute payroll
• Processing wage garnishments
• Making adjustments in pay for raises, bonuses and commission
• Prepare monthly Department job code reports
• Prepare monthly HSA and Oregon Saves

Summary
The Payroll/Bookkeeping Specialist position requires a detail-oriented individual with a strong foundation in accounting principles, including GAAP and financial concepts. Proficiency in accounting software and experience with balance sheet reconciliation and journal entries are essential. Premium skills in QuickBooks and relevant experience in tax preparation and accounts payable/receivable are highly valued. The ideal candidate will have a solid understanding of double-entry bookkeeping and be adept at account reconciliation tasks.

Job Type: Part-time

Expected hours: 15 – 20 per week

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: Hybrid remote in Corvallis, OR