184 Administrative Executive Assistant Jobs in San Jose, CA
Cynet Systems is Hiring an Administrative Executive Assistant Near San Jose, CA
Pay Range $40hr - $47hr
Responsibilities:
- Provide administrative support to Senior Manager, Office of the CEO VP and team, plus additional support to additional executives where needed – includes providing CEO daily schedule, materials, reminders, meeting confirmations.
- Coordinate and schedule meetings, events, and logistics.
- Coordinate and create POs using Netsuite and process invoices.
- Coordinate and arrange all travel and logistics to include obtaining all requirement documentation for international travel such as visa, invitation letters, and meet mandate requirements, by airlines and countries, etc.
- Create and process expense reports and reconcile monthly corporate credits cards.
- Manage Client Global Flower program.
- Manage Administrative Team Intranet site.
- Work closely with the Senior Manager to plan out, budget, and track administrative team training, meetings, events with key priorities and topics.
- Provide support for projects and research.
- Provide word processing, data entry, photocopying, scanning, faxing, creating and maintaining files, ordering/distributing departmental supplies, schwag, etc.
- Greet visitors in a friendly, warm/welcoming and professional environment.
- Provide administrative support and cross-coverage to Senior Manager, executive assistants and administration staff, as necessary.
- 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
- Exceptional calendar management skills.
- Exceptional communication skills, verbal and written.
- High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
- Proven skills analytically with abstract problem-solving.
- Exceptional professionalism, soft-skills and being a team player.
- High level of work ethics, integrity, confidentiality and flexibility.
- Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
- Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
- Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
- Preferred/Assets profile (skills, experience, education):
- Experience assisting Vice Presidents in a Hi-Tech industry.
- Experience in a highly demanding fast-paced start-up environment.
- Experience in working with a diverse multicultural environment.
- Must be very proactive, intuitive, and resilient for success.
- Must be reliable and work independently.
- Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
Job Summary
Contractor
IT Outsourcing & Consulting
$98k-130k (estimate)
06/17/2024
12/10/2024
cynetsystems.com
ARCOLA, VA
500 - 1,000
2010
ASHWANI MAYUR
$50M - $200M
IT Outsourcing & Consulting
Related Companies
The job skills required for Administrative Executive Assistant include Administrative Support, PowerPoint, Initiative, Confidentiality, Communication Skills, Logistics, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Executive Assistant positions, which can be used as a reference in future career path planning. As an Administrative Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Executive Assistant. You can explore the career advancement for an Administrative Executive Assistant below and select your interested title to get hiring information.
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