At D/E/F Services Group, Ltd we love to build. Since our inception in 1999, we have crafted our company to be the contractor of choice for design / build & general construction services in the fields of Mechanical, Electrical, Plumbing, HVAC, Low Voltage & Carpentry. Do you enjoy working with a team that likes to win? Do you want to learn, grow & build your value? Are you the type of person who takes responsibility? Are you consistent in your workmanship? Do you feel like you can do more? With our Core Values, D/E/F Services Group could be the place for you.

The successful Accounts Payable & Receivable Clerk is accountable for the daily tasks and duties associated with all payables and receivables in the company. We are looking for a self-motivated candidate who is process oriented, collaborative, an effective communicator and willing to take ownership of their day-to-day activities and is comfortable working in a high energy, entrepreneurial organization in the construction industry.

The Value of One Benefits Package:

• Medical, Dental & Vision Insurance with Employer Contribution
• Ancillary Insurance Options such as Life Insurance, Short-Term, and Long-Term Disability
• D/E/F Days which provide 6 days off per year in addition to the 6 federally recognized holidays.
• Family Medical Leave & Paid Time-Off after accrual.
• Local & National Retailer Discounts

Essential Traits for Success:

• Establishes priorities and has a can-do demeanor.
• Resolve deficiencies by using standard procedures or returning incomplete documents to the proper party for resolution per the project managers.
• Enter and verify project manager approved and signed change orders including supporting documents and add to the change orders to new line on the AIA for invoicing. Notify payroll processor of new CO AIA line items to be exported to FieldEase for employee time tracking.
• Print and send “draft” AIA invoices to dept project managers each month five (5) days prior to project billing “due date” (each project varies review Hot Sheet or Contract). Use previous months AIA invoice as a draft sample to email to PMs.
• Accounts Payable & Receivable – Entering invoices & statements related to construction projects as needed.
• Reconciliation of departmental revenue to confirm costs have been captured and invoicing has occurred for each job/contract.
• Maintains operations by following policies and procedures and reporting possible needed changes for efficiency and to improve information flow.
• Maintains and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Tax exempt forms – verify we have requested tax exempt forms per contract (including new construction jobs) from GC/CM/Owner. Save forms in Computerease and send to the PMs as well as to our vendors (subs and suppliers).
• Vet subcontractors and general contractors as well as owners with DEF attorney via email. Include credit checks, W9, COI compliance to DEF and project minimums. Save in CE.

Accounts Payable& Receivable Clerk Qualifications & Skills:

• Strong organizational skills, attention to detail and able to consistently follow written processes and procedures.
• Excellent analytical skills and able to identify problems.
• Task-oriented and results driven.
• Proficient data entry and reporting skills
• Strong written and verbal communication skills

Education and Experience Requirements:

• Associate degree or greater preferred
• 3-5 Years in the Commercial Construction or related industry
• 3-5 Years Experience in Accounts Payable or Receivables role
• Proficient in the Microsoft Office suite and Adobe Creative suite
• Understanding of construction related computer software programs such as ProCore, ComputerEase and Service Titan is beneficial but not necessary.