ACCOUNTS PAYABLE/PAYROLL ADMINISTRATOR

Dairy One is seeking a detail-oriented and dedicated Accounts Payable/Payroll Administratorto join our finance team. The Accounts Payable/Payroll Administratorwill be responsible for efficiently managing the payable processes and payroll, ensuring accuracy, and contributing to the organization's financial health.

Responsibilities/Job Duties:

Accounts Payable:

• Manage the full cycle of accounts payable operations, including accurately processing invoices, verifying coding, approvals, and timely payments.
• Interact with vendors and suppliers regarding invoice inquiries, discrepancies, and payment-related matters in a professional and timely manner.
• Reconcile vendor statements and resolve discrepancies to ensure accurate reporting and maintain positive vendor relationships.
• Prepare and process payments, including checks, ACH, and wire transfers, adhering to payment schedules.
• Prepare 1099 forms.
• Maintain organized and up-to-date records of invoices, payments, and related documentation for auditing and reporting purposes.
• Ensure compliance with company policies and accounting principles in all accounts payable processes.
• Identify opportunities for streamlining accounts payable processes, implementing best practices, and improving efficiency.

Payroll Processing:

• Process semi-monthly and bi-weekly payrolls in Paycom, maintain records and reports, oversee timesheet maintenance, and ensure accurate recordkeeping.
• Review and monitor payroll taxes, comply with wage garnishments, and be the point of contact for time and attendance inquiries.
• Process expense reports with payroll, manage 401K, HSA, FSA, and benefit deductions with vendors, and assist with external audits related to payroll and benefits.
• Work closely with Human Resources on items that impact payroll processing such as leave of absence, new hires, position changes, salary changes, investigating issues, etc.
• Respond to requests for payroll related information from external entities, such as employment and payroll verifications.
• Issue W2's to all employees in compliance with federal and state regulations.
• Provide excellent customer service to employees.
• Identify opportunities to improve payroll processes.

General Accounting

• Create and enter journal entries.
• Maintain, reconcile, and analyze general ledger accounts.
• Maintain and update vehicle and equipment lease agreements in the lease management software.
• Assist in fixed asset management.
• Assists Controller in month-end closing process.
• Assist in internal/external audits.
• Assist with Finance Office functions as needed.
• Perform other duties as assigned.

Benefits

• Medical
• Vision
• Dental
• 401k (with up to 6% matching option)
• PTO and company holidays
• Dairy One values employee development and offers opportunities for career advancement. We provide potential pathways for career growth within the company.
• Positive work culture emphasizing teamwork.

Job Type: Full-time

Pay: $50,000.00 - $60,000 per year

Qualifications

• Minimum of an associate’s degree from a two-year college with a major in Accounting or Business Administration. Bachelor’s degree preferred.
• 3 years related experience and/or training or equivalent combination of education and experience.
• Proficiency in accounting software and payroll software. Experience with Microsoft Dynamics GP and Paycom preferred.
• Knowledge of Microsoft Excel, Word, and PowerPoint.
• Strong analytical and problem-solving skills with a keen eye for data entry and reconciliation accuracy.
• Excellent interpersonal and communication skills to interact effectively with vendors, internal stakeholders, and team members.
• Ability to manage multiple priorities, meet deadlines, and maintain meticulous records.
• High level of professionalism and confidentiality.
• Self-motivated, positive attitude with energy and willingness to learn.
• Proactive to identify and resolve problems.
• Ability to work both independently and in a team environment.
• Service-oriented understands the purpose of their work and the importance of delivering a high standard of work.
• Keep all activities in line with the core values and contribute to the positive culture of Dairy One.