Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Front Office Specialist Summary: A Front Office Specialist serves as the first point of contact for customers and visitors, ensuring a positive and welcoming experience. This role performs administrative and clerical tasks for our executive office, such as greeting guests, scheduling meeting rooms, event logistics and managing processes. They work in the reception area and provide back-up support to the CEO's office. This role involves working in an office environment with standard working hours and reports to the CEO's Executive Assistant. Occasional overtime may be required to meet deadlines or support special events. Key Responsibilities: Reception and Customer Service: Greet and welcome visitors and clients upon arrival. Determine the purpose of their visit and direct them to the appropriate staff member. Provide accurate information to inquiries in person, via phone, and email. Maintain a tidy and presentable reception area. Enforce the Siemens clean desk policy throughout the office. Administrative Support: Work closely with the CEO's Executive Assistant to provide backup support to the CEO in their absence. Assist various executives with expense report submittals. Assist various executives with booking travel. Manage Office Key Inventory. Update and maintain inventory record. Manage confidential information with discretion. Manage building driver request with building management for executive staff. Event Coordination: Coordinate meeting room bookings and prepare necessary materials. Assist in the organization of all office events and meetings. Troubleshoot minor technical issues and liaise with IT Support when necessary. This person is the point of contact for all events in the 200 Mass Ave location.
Additional Qualifications/Responsibilities
asic Requirements: High school diploma or equivalent No prior experience is required as this is an entry-level position, previous experience is not mandatory. Preferred Requirements: Strong verbal and written communication skills to interact effectively with clients, visitors, and staff. Friendly and professional demeanor with the ability to make a positive first impression. Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management systems. Strong organizational and multitasking abilities. Ability to work collaboratively with colleagues and contribute to a positive team environment. Attention to detail and problem-solving skills. Ability to handle unexpected situations calmly and efficiently. Ability to work independently and as part of a team. Any prior experience in customer service, reception duties, or office administration can be advantageous. You'll benefit from: Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: [1] [1] https://www.benefitsquickstart.com/siemens/index.html The pay range for this position is $37,000 - $68,900. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.