5 Support Services Administrative Assistant. Jobs in Hanover, NH
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Support Services Administrative Assistant.
$46k-58k (estimate)
Full Time | Colleges & Universities
2 Weeks Ago
Dartmouth College is Hiring a Support Services Administrative Assistant. Near Hanover, NH
Position DetailsPosition Information
Posting date 06/05/2024
Closing dateOpen Until Filled Yes
Position Number 1011294
Position Title Support Services Administrative Assistant
Department this Position Reports to Dining Services
Hiring Range Minimum $20.00
Hiring Range Maximum $25.00
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
ScheduleLocation of PositionHanover, NH
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months.Is this a grant funded position? No
Position PurposeProvides administrative support for systems within Dining Services including but not limited to Computrition, Epicure Menu Boards, Med Vantage Labels, Touchworks, and EMS . Primary focus will be on Computrition processes to enter, review, process and assist in interpreting all data generated by the system. Will assist in training and supporting departmental users in Computrition. Other administrative duties include acting as a receptionist for the DDS Administrative office while answering phone calls, assisting guests, and coordinating schedules.
DescriptionRequired Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge And Abilities
Department Contact Phone Number Admin.HR.Services@dartmouth.edu
Department Contact for Cover Letter and Title Deborah Scanlon, Associate Director - Dartmouth Dining
Department Contact's Phone Number Deborah.A.Scanlon@dartmouth.edu
Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required
Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policyAdditional InstructionsQuick Link https://searchjobs.dartmouth.edu/postings/74156
Key Accountabilities
DescriptionMenu Management
DescriptionDining Administration Support
DescriptionCulture and Employee BelongingWe are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
Posting date 06/05/2024
Closing dateOpen Until Filled Yes
Position Number 1011294
Position Title Support Services Administrative Assistant
Department this Position Reports to Dining Services
Hiring Range Minimum $20.00
Hiring Range Maximum $25.00
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
ScheduleLocation of PositionHanover, NH
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months.Is this a grant funded position? No
Position PurposeProvides administrative support for systems within Dining Services including but not limited to Computrition, Epicure Menu Boards, Med Vantage Labels, Touchworks, and EMS . Primary focus will be on Computrition processes to enter, review, process and assist in interpreting all data generated by the system. Will assist in training and supporting departmental users in Computrition. Other administrative duties include acting as a receptionist for the DDS Administrative office while answering phone calls, assisting guests, and coordinating schedules.
DescriptionRequired Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge And Abilities
- Three years of experience in information management systems, report generation and information auditing, and maintaining databases.
- Administrative skills in a business setting.
- Excellent interpersonal and communication skills.
- Strong organizational skills and attention to detail while being able to meet deadlines.
- Associate’s degree in Information Technology, Hospitality Management, Business Administration, or applicable work experience.
- Demonstrated ability to work in a fast-paced high quality food operation and to make sound decisions under pressure in a timely manner.
- A solid working knowledge of food production and recipe development preferred.
- Experience with menu management system(s) or applicable database maintenance preferred.
- Proficiency with Microsoft Office applications and ability to learn new technologies with ease.
- Able to promote a positive work environment and be committed to achieving excellence in a team setting.
- Able to work well autonomously or in group settings, can mediate meetings and take diligent notes.
- Able to maintain a positive attitude while adapting to constant change and evolution.
- Certain times of the year will require schedule flexibility.
Department Contact Phone Number Admin.HR.Services@dartmouth.edu
Department Contact for Cover Letter and Title Deborah Scanlon, Associate Director - Dartmouth Dining
Department Contact's Phone Number Deborah.A.Scanlon@dartmouth.edu
Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required
Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policyAdditional InstructionsQuick Link https://searchjobs.dartmouth.edu/postings/74156
Key Accountabilities
DescriptionMenu Management
- At the direction of the Support Services Supervisor, will coordinate Computrition system utilization to ensure daily operations are seamless and long term planning goals can be achieved.
- Provides general coordination and support initiatives within the menu management system including data entry, planning, data review and adjusting the system as needed.
- Will provide coaching, training and support for system users.
- Maintain menus within Computrition by working directly with location managers, production teams, dietician and purchasing managers to maintain operational standardization through technology.
- Maintain policies and procedures for input of recipes, ingredients, reports, inventory, post meal data entry, purchasing specs, price file updates, and general data base maintenance required as operations evolve.
- Troubleshoot issues within Computrition for all user locations including all in one production stations.
- Prepares reports on programs as requested.
DescriptionDining Administration Support
- Participates in department projects that involve additions to, or modifications of, the system at the direction of Director, Culinary Services Director, Executive Chef and Support Services Supervisor.
- Provides administrative support in coordinating Epicure Menu Boards, Med Vantage Label system, Touchworks Txt-N-Tell and direct market campaigns. As well as assist in assigning room reservations for Class of 1953 Commons as requests come in using EMS (Event Management System).
- Work in a timely manner to ensure that operational technologies are in working order and maintained consistently.
- Acts as the primary point of contact for the Dining Services Administrative office by responding to inquiries, walk-ins, phone calls, and emails.
- Assists in coordinating schedules for management team and directors.
- Other duties as required.
DescriptionCulture and Employee BelongingWe are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
- Demonstrates a commitment to inclusion and cultural awareness through actions, interactions, and communications with others.
- Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
- Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division.
- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
- Performs other duties as assigned
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$46k-58k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
07/05/2024
WEBSITE
home.dartmouth.edu
HEADQUARTERS
WEST LEBANON, NH
SIZE
3,000 - 7,500
FOUNDED
1769
REVENUE
$500M - $1B
INDUSTRY
Colleges & Universities
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