Executive Personal Assistant to Individual

Location

Tri- Valley Danville/San Ramon/Pleasanton, CA

Full job description

We are seeking an experienced Executive Personal Assistant to support an individual based in Danville, CA. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities with efficiency and discretion.

Responsibilities:

• Manage calendar and schedule appointments, meetings, and events.
• Arrange travel accommodations, including flights, accommodations, transportation, and itinerary planning.
• Handle administrative tasks such as filing, expense tracking, and correspondence.
• Run errands as needed, including but not limited to grocery shopping, dry cleaning, and package shipping.
• Liaise with executive team members, clients, and other external personnel on behalf of the individual.
• Assist with packing and unpacking for travel, ensuring all necessary items are prepared and organized.
• Step into Personal Assistant duties when the primary Personal Assistant is unavailable, ensuring continuity of support.

Requirements:

• Proven experience as an Executive Personal Assistant or similar role, preferably supporting high-level executives or UHNWI.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal and texting, with a professional demeanor.
• Strong attention to detail and problem-solving abilities.
• Discretion and the ability to handle sensitive information with confidentiality.
• Proficiency in Google and Microsoft Office Suite and other relevant software.
• Availability to work onsite 5 days a week from the client's home in Danville, CA
• Travel to and from meetings in person, or to gather information from City/County etc offices.
• Travel for work within the United States and abroad.
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Produce reports, presentations and briefs

Opportunity to work closely with a dynamic individual and gain valuable experience in a prestigious setting.

Job Type: Full-time

Pay: $60,000 - $85,000 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Are you able to commute onsite 5 days a week?

Experience:

• Executive Personal Assistant:5 years (Preferred)

License/Certification:

• Driver's License

Ability to Commute:

• Danville, CA (Preferred)

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Danville, CA 94526 (Preferred)

Work Location: Hybrid remote in Danville, CA 94526