DEA is hiring for an experienced Office Administrator to support our engineering and construction services office in Salem, OR. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm. This position is anticipated to be 30 hours per week.
Duties will include but not be limited to the following:

• Purchasing and managing furniture, general office equipment, supplies, etc
• Perform general reception, mailroom, and support services duties
• Assist with coordination and scheduling of travel arrangements
• Prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications
• Assist the regional business leader in assessing facilities, IS, phone, supplies, or other employee-related needs for the office
• Monitor the office’s budget and the office’s administrative costs in a proactive manner
• Implement cost reduction measures in cooperation with the Regional Business Service Leader
• Assist with coordinating office events/meetings, including brown bags, webinars and video conferences
• Create and route sign-up sheets and evaluations for training events
• Coordinate with regional HR Coordinator regarding learning and professional development needs or registration for events
• Complete project related tasks as requested
• Assist the Regional Business Service Leader in implementing company-wide initiatives
• Act as a liaison with building managers and regional and corporate staff, and gather information for the Regional Business Service Leader related to budgeting and contracting for facilities, support services, etc. at the office level
• Set up and take down equipment for brown bags, webinars and video conferences
• Planning and coordination of various office events
• Set up and clean up for office luncheons
• Manage kitchen supplies and daily kitchen clean up
• Verify accurate, complete, and timely invoicing

Basic Qualifications

• 3 years of administrative, accounting, or human resources experience
• Excellent grammar, spelling and overall communication skills, both written and verbal
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point)

Preferred Qualifications

• An Associate’s or Bachelor’s degree, or equivalent work experience related to office administration.
• Access, Adobe, or similar programs a plus
• Previous experience in the engineering/construction industry

Benefits

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k and Employee Stock Ownership Program (ESOP)
• Flexible 8/60 (every Friday off) work schedule with flexibility to work on Fridays based on office activity.
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals