Job Summary: Oversee all activities inside the building, making sure that health and safety standards are met and arranging for repairs when needed. Check devices, structures, and systems (e.g., fire alarms and air-conditioners) on a regular basis and identify needs for repairs, maintenance, and heavy housekeeping of our facilities, ensuring they are safe and in optimal condition. This is a hands-on role that requires strong mechanical knowledge and the ability to work independently. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. Schedule preventative maintenance tasks and react to maintenance emergencies. Maintain equipment and supply needs for the offices.
Reports To: IT Director
Department: Operations
Supervisor Responsibilities: None
Duties/Responsibilities:
• Monitors inventory – coordinates ordering, receipt, and distribution of office supplies based on employee requests for the firm.
• Serves as a point of contact for vendors, scheduled property management and maintenance, or general office supply deliveries.
• Periodically meets with reoccurring vendors (shredding company, drink suppliers, etc.)
• Manages and organizes the supply closet.
• Answers and resolves request tickets.
• Maintenance and cleaning of office appliances, soda machines, breakroom, spills within the firms’ facilities.
• Maintains documentation and inventory log of ordered/received office supplies and furniture.
• Monitors and stocks areas not managed by the cleaning crew (includes paper for printers, executive suite mini fridge/bar, breakroom drink stations, and fridges)
• Maintains office furniture.
• Supply and maintain new hire gifts as well as order new hire supplies.
• Run errands as needed for the firm and owners.
Required Knowledge, Skills, and Abilities:
• Highly organized
• Able to effectively manage multiple priorities.
• Proactive and time efficient
• Utilizes problem-solving skills.
• Communicates well with multiple personality types and positions.
• Local to San Antonio (position is in-office)
• Clean driving record.
Education & Experience:
• Communication
• General computer skills
• General office knowledge
Physical Requirements:
•The ability to lift 25/50/80 pounds regularly.
• The ability to move safely over uneven terrain or in confined spaces.
• The ability to see and respond to dangerous situations.
• The ability to safely climb small step stools/small ladders while carrying 20 pounds.