What are the responsibilities and job description for the Accounts Payable Specialist position at Day Pitney?
Parsippany, NJ
Summary:
We are seeking an AP Specialist to provide accounting and administrative support to the Accounting and Finance department. This person will manage the flow of vendor invoices and liaise with Accounting to maintain accurate records of expenses and charges.
Job Duties:
- Responsible for all aspects of accounts payable
- Enter invoices into Firm's Accounting system and schedule for payment
- Issue checks, prepare ACH or wires to vendors after securing the appropriate approval and signatures
- Process internal check requests along with employee expense reports and credit card statements
- Respond to vendor inquiries and resolve discrepancies
- Reconcile vendor statements to firm records
- Download vendor invoices from vendor sites, where applicable, for payment and input into the client accounting system
- Review and process expense reports
- Setup and maintain vendor accounts
- Scan payment backup to the document management system
- Assist in annual form 1099 reporting
- Assist in Month-End closing
- Account Analysis
Education and Experience Requirements:
- Bachelor's degree required
- Working experience of Aderant Expert, Chrome River and Corpay strongly preferred
- Law Firm Experience preferred
- MS Office and knowledge of accounting software
- Competency in Microsoft applications including Word, Excel and Outlook
- Excellent customer service and strong verbal and written communication skills to interact with vendors, clients and lawyers, staff and accounting department colleagues
- Well organized and attention to details
- Ability to multi-task and meet deadlines
- Aptitude for numbers
- Must be self-motivated
