14 Executive Assistant Jobs in Edinburgh, IN
Dayshape is Hiring an Executive Assistant Near Edinburgh, IN
Dayshape is an advanced resource management solution, incorporating AI and intelligent automation to help the largest professional services firms in the world optimise their workforce like never before. It's built to handle large, complex, and ever-changing requirements with ease.
As a company, we live our values every day and we're committed to making sure our friendly and inclusive environment grows with us.
About The RoleWe're looking for somebody to be the right hand to the CEO and to support and empower the wider senior leadership team. You will utilise your understanding of the business to effectively prioritise, shape our administrative processes, liaise with stakeholders, and help ensure Dayshape's goals are achieved. This will include driving recruitment where the CEO is the hiring manager.
As a scaling company we need additional support in making sure things are running smoothly - that's where you come in.
What you'll do:
- Manage emails and diaries for the executive team
- Prepare internal and external meeting agendas, conduct research for meetings, and take minutes
- Provide further support to the Board, including preparation of monthly Board papers, and following up on actions
- Support ad-hoc project work including preparation of briefing materials, slide decks, and reports for the CEO as required
- Manage business travel arrangements through TravelPerk, including flights, transportation, and accommodation, with responsibility for the travel budget
- Manage expenses through Payhawk, liaising with the Finance team where needed
- Partner with the People Operations team on talent acquisition activities where the CEO is hiring manager, including scheduling interviews and assisting with CV and phone screening when required
- Collaborate with other members of the team to ensure our internal knowledge base (Confluence) is kept up to date
- Manage administrative duties for the CEO including assisting with the preparation of commercial documentation and contracts
- Minimum of 2 years' experience in an EA/PA role, ideally supporting the CEO
- Experience working with stakeholders across all levels of the company and external stakeholders, such as investors
- Experience supporting or leading recruitment
- Excellent written and verbal communication skills, and the ability to produce high quality written work independently
- A bias for action, with demonstrable experience proactively taking initiative to improve systems and processes
- Adaptable and able to prioritise effectively in a fast-paced environment
- Highly organised and detail-oriented (you almost never miss something!)
- Strong time management and the ability to organise and coordinate multiple projects at once
- Proficient with Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Experience in a startup or scaleup environment
- Experience working for a software company
- Company secretarial experience
- Experience overseeing budgets and expenses
- Experience developing and communicating internal policies and new procedures
- Salary £35,000 - £40,000 dependent on experience
- At least £1,000 per year to spend on professional and personal development
- 33 days' holiday per year (including bank holidays), increasing by 1 day each year to a maximum of 40 days
- Paid four week sabbatical in your fifth anniversary year on top of your holiday entitlement
- Enhanced family leave policies
- Private healthcare and rewards through Vitality
- Income protection and death in service cover
- Matched 5% auto-enrolment workplace pension scheme
- Access to wellbeing offerings, such as our Employee Assistance Programme and a dedicated counselling service
- Innovation Week twice a year - a chance to experiment and work off-project
- Volunteering time - up to 20 hours a year to participate in volunteer work
- Weekly All Hands meeting for inspiration and over-communication
- Time out of the working week for team socials each month, with a mix of in-person and virtual options: past events include hiking, family BBQs, board games and at-home cocktail classes!
- Genuinely nice, smart people to work with, who are excited about growing our company
We're looking for someone in/around Edinburgh; you won't need to be in our central Edinburgh office every day but will need to come in at least 2-3 days a week in line with Matt, our CEO.
Join the team! Equality of opportunity is more than just a responsibility: we believe it's a huge advantage to welcome a variety of experiences and perspectives into the team. Diversity is a great asset and, as such, we strongly encourage applications from any background.
This is your opportunity to really influence how we get things done, and support the continued growth of the company. We're doing well, but there's lots more to do in order to maintain the high bar and pace that we've set.
Everyone here is growing personally as the company grows, so if that sounds like something you'd like to be part of, we'd love to see your application. Please include a tailored cover letter highlighting your interest in the role.
The deadline for applications is 09:00 on Monday 05 August.
Job Summary
Full Time
$71k-91k (estimate)
07/28/2024
01/19/2025
The job skills required for Executive Assistant include Scheduling, Microsoft Office, Leadership, Time Management, Initiative, Verbal Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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