Position Summary: The Coordinator will maintain student data and manage all student data reporting. The Enrollment Coordinator reports to the Dean of Students and engages in frequent collaboration with the Principal and Superintendent.

Duties and Responsibilities:

· Enter and maintain student data in student information system; prepare data for extraction and reporting/submission as required by the Dayton Business Technology High School.

· Create new courses, enroll students and generate report cards. Update internally created object reports to reflect changing information (dates, names, etc.)

· Support staff, parents, and students with accessing and navigating student information system and grade portal

· Coordinate and facilitate completion of annual Parent, Student and Teacher surveys

· Plan out the timeline for the year’s application/lottery process with Administration

· Manage enrollment process, including lottery, marketing of to public, and application process

· Review application and enrollment paperwork and make necessary changes as suggested or required by federal, state, and local regulations

· Complete annual onboarding for all new and returning students/families including paperwork assistance, providing information about the school, and other family needs

· Manage clerical process related to updating student documents, including special education students

· Fulfill internal and external student records requests

· Conduct periodic compliance audits of files for students

· Maintain relevant data systems

· Attend trainings as required by DBTHS

· Coordinate open houses and welcome new families to JOB DESCRIPTION Enrollment Coordinator

· Organize quarterly parent and family engagement activities

· Maintain updated information on school website, including Google calendar

· Support school administration with family communications, news, and announcements

· Update and distribute Family Handbook annually

· Facilitate annual parent board representative election in partnership with Board

· Maintain volunteer files and provide a current cleared volunteer list for teachers

· Offer consultation and assistance to with student information system (student data, state reporting, annual rollover, report cards) and lottery/enrollment process

· Additional duties as assigned Qualifications:

· Commitment to DBTHS mission and belief that all students can learn

· Ability to relate to a diverse population of students and parents a must

· Proficiency in computer skills including: student information systems, content management systems, email marketing tools, Google Suite, Microsoft Word and Excel, and ability to learn new programs/software quickly

· Proven experience organizing and prioritizing work

· Ability to handle requests and inquiries and respond within a timely manner

· High attention to detail

· Highest ethical standards

· Demonstrated professionalism and responsibility, and a strong work ethic

· A positive, high-energy attitude, and a drive for personal excellence

· Flexible attitude, ability to work with urgency

· Strong problem solving and strategic thinking skills

· Willingness and desire to participate in unexpected projects

· Ability to work some evening and weekend hours

Education & Experience:

· Bachelor’s Degree required

· Three to five years administrative assistant experience preferred

· Experience working in a school a plus

· Physical Requirements: Ability to physically perform the duties and to work in the environmental conditions required such as:

· Functioning in office space - reaching file cabinets, filing, faxing, scanning, coping, typing, mailing, making phone calls

· Must be able to sit for up to two hours looking at a computer monitor, using a keyboard/mouse and typing

· Must be able to lift up to 25lbs on a frequent basis

Job Types: Full-time, Contract

Pay: $38,227.00 - $38,865.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Weekends as needed

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Ability to Commute:

• Dayton, OH 45402 (Preferred)

Ability to Relocate:

• Dayton, OH 45402: Relocate before starting work (Required)

Work Location: In person