Organization Overview

The DC Coalition Against Domestic Violence (DCCADV, The Coalition) is a 501(c)3 organization dedicated to creating a community where domestic violence is replaced with human dignity. DCCADV is the only federally recognized domestic violence coalition in the District of Columbia and serves as a resource for the thousands of adults and children experiencing domestic violence each year, as well as the local organizations that serve them. Our fundamental goals are to provide leadership and support, build awareness, and enhance systemic response to survivors of domestic violence and their children in Washington, DC. As the District is a city made up people from many life experiences, and a city whose population historically has been a majority Black people, DCCADV has a commitment to ensure that our organization operates with values centered in Diversity, Equity, Inclusion, and Belonging.

Position Summary

To ensure that the Coalition can efficiently and effectively support survivors of domestic violence, under the direction of the Executive Director, the Administrative Director will be responsible for managing and overseeing all business aspects of the Coalition’s day-to-day administrative and financial management functions. DCCADV is an organization with a $2 million budget and 10 staff members. Responsibilities include oversight of our contracted finance team ensuring sound management of all financial resources, as well as the fiscal grant management of local and federal government grants, and other private restricted contributions. The person in this position will collaborate with DCCADV staff and serve on the organization’s Leadership Team. The Administrative Director will work with members of the Leadership Team and finance team to develop our annual budget and ensure expenditures are in line with allowable expenses. Responsibilities also include administration planning and overseeing implementation of supports for all staff—HR responsibilities within an integrated Diversity, Equity, Inclusion, and Belonging framework; benefits management; organizational policy updates; and IT infrastructure. We are looking for someone interested in the nuts and bolts of what makes an organization’s financial and administrative infrastructure function smoothly, and a track record of reliable and detailed work. The ideal candidate for this position enjoys the small stuff, but wants to make a big difference for survivors in DC in partnership with the full DCCADV staff.

Roles and Responsibilities

Specific position responsibilities include but are not limited to:

Oversee Financial Functions

• In coordination with the Leadership Team and finance team, develop the annual budget.
• Meet monthly with the Leadership Team and finance team to ensure spending is within established budgets, making grant adjustments as needed.
• Participate in annual audit process, assisting with the preparation and gathering of materials as needed for external auditors.
• Manage and monitor the organizational budget throughout the year, making spending and reallocation recommendations as needed.

Manage Government and Foundation Grant Compliance

• In partnership with the finance team, prepare and submit necessary financial documents for grant applications, reports, and requests for grant adjustments.
• Monitor all grant funds received and expended to ensure compliance with funding, including Uniform Guidance, requirements.
• Keep abreast of applicable federal and local government funding requirements, interpret funding requirements, and ensure staff activities are in compliance.
• Represent DCCADV at meetings with current and potential funders.
• Ensure organizational expenses are properly allocated to ensure efficient financial grant reporting.

Administration

• Supervise outsourced finance team—accountant and bookkeeper—and IT Consultant, as well as DCCADV’s Administrative Coordinator.
• Manage the organization’s human resource efforts within a DEIB framework including employment benefits, personnel records, and upkeep of required documentation.
• Administer and maintain employee profile compliance related to background checks, relevant vaccine requirements, and licensing requirements.
• Develop and update HR and financial policies and procedures as needed.
• In partnership with the Leadership Team provide relevant information for DEIB assessments and develop solutions in response to identified areas for improvement.
• Support staff members in human resource related needs, questions, and complaints.
• Facilitate the onboarding and exit of staff, interns, and volunteers, updating the orientation as needed.
• Implement weekly, monthly, quarterly, and yearly schedule for administration and human resource related tasks.
• In coordination with DCCADV’s IT Consultant make major product and equipment purchases, and manage the maintenance of the organization’s IT networks, hardware, and software.
• Ensure the organization’s equipment inventory is updated on an ongoing basis.
• Coordinate employee communication for DCCADV’s 403b plan.
• Monitor organizational insurance policy needs and provide recommended changes as needed.
• Ensure all DC business licenses and other business filings are up-to-date and submitted on a timely basis.
• Provide training and technical assistance, as needed, for member programs on nonprofit fiscal and administrative management.
• Participate in occasional DCCADV community awareness raising events.
• Upon hire, participate in DCCADV’s Domestic Violence Advocate Core Competency Training (DV ACT).

Related skills and experience

• Demonstrated knowledge of domestic violence dynamics, prevalence, and community impact.
• Demonstrated agreement and comfort with addressing the Coalition’s collective work through a racial and social justice lens—DCCADV recognizes that in order to truly address and ultimately prevent domestic violence it is critical to address systemic and racial inequities.
• Commitment to the eradication of gender-based violence.
• 7-10 years of experience working in a non-profit finance and/or administration department that includes implementing HR management within a DEIB framework. This experience should demonstrate progressive responsibilities overseeing multiple government funding sources—with specific experience of ensuring federal grant compliance—and administrative tasks, as well as supervision of staff.
• Proficient in using accounting management software—preferably QuickBooks—Power Point, Word and Excel.
• Excellent organizational and communication skills.
• Proven success at managing multiple deadlines with significant attention to detail.
• Bachelor’s degree in accounting, finance, nonprofit management and/or related degree.
• Strong critical thinking and analytical skills that has proven to successfully assess, manage and minimize risk for an organization.
• Ability to work autonomously and as a team member.
• Experience in managing cloud-based data storage.

Additional Information

Benefits Package Includes:

• Health Insurance – The Coalition contributes towards employee health insurance plans with an increase contribution if a child is added to the policy. The coverage selected—from 16 available health insurance plans—determines the employee cost of the premium.
• Life insurance – A life insurance policy is paid by the Coalition on behalf of each employee.
• Long and Short Term Disability Insurance – The plan will replace up to 60% of an employee’s weekly gross salary.
• Retirement – The Coalition offers a 403(b) plan and employees may immediately make 100% vested pre-tax contributions to the plan. After six months, employees are eligible for a 1% discretionary employer match and up to an additional 3% employer match of employee’s salary.

Time Off

• 16 paid holidays, including winter break the last week of the calendar year
• Annual Vacation Time – 80 hours from hire to 35 months of service, 120 hours from 36 months to 71 months of service, 160 hours from 72 months to 107 months of service, 200 hours for 108 months of service
• Sick Time – 88 hours for all full-time employees
• Paid Family Leave – Available following 12 contiguous months of service

Optional Plans Available at Employee Expense

• Dental and Vision Insurance
• Flexible Spending Account
• Aflac Supplemental Insurance
• MetLife Voluntary Benefits
• Supplemental Accidental Death and Dismemberment Insurance
• Supplemental Term Life Insurance
• Pre-tax Commuter Benefits

• Beginning salary, up to $95,000. Commensurate with experience.
• The person filling this role must be willing to work a hybrid schedule in DCCADV’s office and be able to travel in and around DC, Maryland, and Northern Virginia for work purposes as needed.
• DCCADV employees are subject to Mayoral orders regarding vaccination and masking requirements and will be expected to follow any subsequent mandates.
• Occasional evening and weekend hours may be required.