Program Assistant - Job Description

Organization
The DC Special Education Cooperative (the “Co-op”) is an innovative charter support organization in the District of Columbia. The Co-op’s vision is that all students with disabilities are empowered and equipped to lead meaningful and connected lives. We work to create equitable and excellent educational systems where students with disabilities thrive. For more information, please visit www.specialedcoop.org.

Position Summary
Reporting to the Deputy Director, the Program Assistant will provide administrative support for Co-op programs and events. The Program Assistant will work closely with all of the Co-op’s staff, playing a key role in ensuring smooth operations of day-to-day program activities and special events, through communication with staff at Co-op member schools, managing logistics and materials, and data collection, documentation, and reporting. This is a full time position based in a hybrid (remote/in-person) office in Washington, DC and occasionally on-site at DC charter schools.

Qualifications:

• Personal qualities of integrity and commitment to the mission of the Co-op
• A self-starter, self-driven, able to work independently and collaboratively, manage multiple concurrent projects, set priorities, meet assigned deadlines
• Exceptional organizational skills and use of collaborative platforms (ex. Google sheets, Asana) to independently communicate status and completion of assigned tasks
• Flexible and creative problem solver
• Proficient in MS Excel & Google Suite
• Experience entering and organizing data (experience using Salesforce a plus)
• Ability to quickly understand and adopt new technologies
• Excellent attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal and communication skills including the capacity to effectively communicate and create rapport with people from diverse backgrounds.
• Ability to work occasional early morning, evening and/or Saturday hours
• Experience with event planning or event management a plus
• School-based experience in special education and/or working with children or adults with disabilities a plus

Essential Responsibilities:

Data Management

• Supports Co-op member schools’ engagement with the organization’s programs and services by monitoring and maintaining member access to Co-op resources (website, discussion groups, online resources, newsletters, etc.)
• Uses the organization’s CRM and other data systems to manage membership and program data: gathers data from multiple sources; enters and updates data to ensure accuracy; uses Google sheets and MS Excel to organize and format data for reports
• Supports internal compliance processes for the Co-op’s Nonpublic Management Program including; updating and maintaining student rosters and document logs; completing forms and documentation from templates; and uploading documents into various data systems.

Communications

• Updates member & program documents; drafts member newsletters and other external member communications
• Responds to program inquiries and requests from school-based staff using provided guidance and resources
• Follows-up with school-based staff and other stakeholders on upcoming due dates and deadlines

Administrative support for programs and events

• Schedules meetings with various stakeholders (school staff, families, partner organizations) and maintains program calendars
• Researches venues and vendors; serves as point of contact for vendors at events
• Orders and prepares materials; tracks spending for grant-funded programs; uploads receipts
• Attends and assists with registration and setup for both in-person and virtual Co-op events
• Maintains and organizes inventory of office and program materials and supplies

Performs any other duties that may be assigned by the Deputy Director in the best interest of the Co-op

Salary range: $50,000 - $60,000 commensurate with experience

The DC Special Education Cooperative is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and District of Columbia law.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• education or nonprofit: 1 year (Preferred)

Ability to Relocate:

• Washington, DC 20036: Relocate before starting work (Required)

Work Location: In person