Job Title: Kansas Youth Advisory Council Program Manager

Program: Community-Based Services

Job Status: Full-Time; Exempt

Location: Kansas

Reports To: Chief Community-Based Services Officer

Supervises: Prevention Specialists

Job Summary

The KYAC Program Manager administers the daily activities of the Kansas Youth Advisory Council. The KYAC is designed to empower youth by having an organized structure to provide advice and recommendations concerning the child welfare system in Kansas and nationally. The Program Manager will manage program deliverables and outcomes, including engagement with youth in foster care to develop an advisory board. The Program Manager will communicate directly with DCF regarding this project and will communicate with CWCMPs and other key stakeholders.

Essential Functions

-Coordinates the Kansas Youth Advisory Council (KYAC)

-Collaborates with the Regional Youth Advisory Councils

-Actively meets with CWCMPs, Independent Living Programs, and other organizations supporting youth in foster care to promote KYAC

-Manages and develops content for KYAC social media accounts

-Coordinates the annual KYAC Summer Conference including securing speakers, managing registration, agenda development, etc.

-Collaboratively works with internal youth program specialists to implement projects

-Develops a KYAC youth board recruitment plan

-Develops recruitment materials for the youth board

-Responds to KYAC inquiries within 72 hours and documents contact

-Reviews and updates KYAC handbook

-Facilitates a strategic planning session to develop an annual workplan

-Facilitates monthly KYAC meetings

-Facilitates KYAC orientation for new members

-Facilitates monthly meetings with DCF to report on progress

-Organizes special events and community service projects for KYAC

-Prepares and trains youth for participation in state and local meetings

-Serves as a liaison between DCF and KYAC members to ensure timely payment is issued to youth

-Participates in workgroups and meetings to support KYAC

-Provides educational and training opportunities to youth

-Tracks and submits program and fiscal reports monthly

-Tracks and reports program outcomes monthly

Supervisory Functions

-Reads, interprets, and applies governance, operational, and department/program policies appropriately.

-Adheres to and supports all governance, operational, and department/program policies.

-Conducts interviews and assists with selection of new employees, in coordination with Human Resources.

-Oversees the onboarding of new hires and ensures adequate on-the-job training is provided, including training on program policy, procedure, expectations, and applicable regulatory and accreditation standards.

-Utilizes and supports appropriate retention strategies.

-Assists in agency recruitment efforts by referring and recruiting applicants to the agency.

-Strives to build a strong sense of team within the department and implements trauma-informed care supervision practices as appropriate.

-Ensures frontline staff are provided with appropriate support.

-Holds regular one-on-ones with employees, in accordance with policy.

-Provides direct supervision to assigned staff individually and as a group, at regular and appropriate intervals.

-Effectively trains, coaches, develops, evaluates, disciplines, and terminates employees, with the goal of building and retaining a strong team.

-Evaluates employee performance utilizing the agency's performance management system

-Maintains regular contact with supervisor

-Engages in ongoing professional development and training.

-Approves timesheets and expenses for employees, ensuring reimbursements follow policy standards, such as receipts being included.

-Represents DCCCA at events, presentations, and both internal and external meetings.

-Maintains good working relationships and facilitates productive and positive communication among factions.

-Maintains confidentiality using sound professional judgement.

-Creates a safe environment by performing all required security and safety procedures.

-Upholds a Drug Free Work Place, supporting a safe and drug free environment conducive to enabling and strengthening ongoing recovery.

-Job may require the employee to be able to regularly drive to various DCCCA locations and other business locations throughout the day including early morning or evening hours

Education, Experience, and Licensure

-Requires a bachelor's degree or equivalent experience

-Experience working with youth

-Must possess a valid state Driver's License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organization's insurability standard as defined by DCCCA policy. Availability of reliable transportation is required for this position.

Knowledge, Skills, and Abilities

-Highly motivated individual

-Self-starter

-Creative thinker

-Collaborative

-Energetic

-Organized

-Willingness to create a project from the ground up

-Effective listening, oral, and written communication skills, including face-to-face, on-site, in person discussions. Exercises appropriate use of positive language.

-Regular and predictable on-site attendance.

-Proficiency with computers and Microsoft suite of products including Microsoft Word, Outlook, Excel, and PowerPoint.

-Ability to efficiently operate other office equipment such as telephones, voicemail systems, copy and fax machines, and scanners.

-Adherence to DCCCA Values:

• We provide education and services based on research and a dedicated commitment to improving lives.
• We value the people and communities we serve by respecting their experiences and treating them with dignity and respect.
• We encourage leadership at all levels by challenging existing conditions and finding innovative ways to grow and learn.
• We deliver high quality services every day, holding ourselves accountable for our outcomes.

Physical Requirements

The physical demands described below are representative of what must be met to satisfy the essential functions of this job. Reasonable accommodation may be made to enable an individual with disabilities to perform essential functions. While performing the duties of this job, the employee may be regularly required to:

-Stand, walk, sit, climb, or balance

-Talk, hear, taste, or smell

-Reach with hands and arms

-Use hands to finger, handle, or feel

-Stoop, kneel, crouch, or crawl

-Move lift or move up to 50 pounds occasionally

-Work at a computer for extended periods of time, sitting or standing

-Operate successfully in an environment in which mentally and emotionally stressful topics may be discussed or trained, i.e. substance use disorder, mental health conditions, domestic abuse, etc.

-Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Travel

This position requires travel, which may include driving personal or company-owned vehicles. It may also include driving with other passengers in the vehicle, and/or driving as a passenger with other drivers. Note: Even with a valid driver's license, certain motor vehicle infractions may render individual's ineligible to drive company-owned or personal vehicles for company business. Such infractions may also disqualify employees from continued employment with DCCCA, Inc. This position is considered to be a safety-sensitive position.

Possible Opportunities for Promotion and/or Growth:

-Prevention Coordinator

-Program Director

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Candidates must successfully complete pre-employment drug screening, background screening, a fingerprint-based records search, and reference checks. Continued employment is contingent upon annual background screening and participation in an ongoing random drug and alcohol testing program.

DCCCA is a drug-free and smoke-free workplace. This position is considered a safety-sensitive position.

DCCCA, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, age, gender, disability, genetics, or any other characteristic protected by law. It is the policy of DCCCA to comply with all federal, state, and local laws concerning the employment of women, minorities, individuals with disabilities, and veterans, and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC), in every location in which DCCCA has facilities. This policy applies to recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and any other terms, conditions, and privileges of employment.

Job Type: Full-time

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Loan forgiveness
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Kansas: Relocate before starting work (Required)

Work Location: In person