Summary:

Assist the office manager, project manager, shop manager and other office personnel as needed. Perform various clerical tasks and other administrative tasks relating to company needs and project needs to keep the office and day to day operations running as efficiently as possible. This position will involve office work and occasional travel with direct supervision.

Duties Include:

 Answer and direct phone calls and provide basic company information if requested

 Greeting clients and visitors as needed

 Perform clerical duties including but not limited to maintaining files, organizing documents, printing, copying, faxing, creating meeting minutes etc.

 Accurately type documents, letters, reports, spreadsheets, etc.

 Accurately perform data entry into payroll and accounting software

 Accurately and timely perform PA 1 Calls

 Accurately and timely acquire heavy hauling permits from PENNDOT

 Prepare and communicate accurate driving directions to job locations

 Solicit quotes for projects and shop materials

 Help prepare, compile and update documents for projects to be bid and awarded projects

 Organize travel by booking accommodations and reservations as required

 Assist with travel and expense documents

 Assist with payroll as needed including the organization and recording of time sheets

 Assist with accounting system data entry

 Deliver completed bids to the appropriate place by the required time

 Run errands as needed

 Update staff calendars

 Monitor office supplies and purchase supplies as needed

 Generally keep the office clean and organized

 Perform additional assignments per supervisor’s direction

Knowledge of:

 Office equipment including printers, fax machines and copiers

 Office software including Microsoft Word and Microsoft Excel

Ability to:

 Type quickly and proficiently

 Communicate effectively

 Work longer hours as needed

 Learn and actively expand your role in the company

 Work in an office environment

 Lift 50 pounds

Qualifications:

 Must be able to pass a pre-employment drug test and random drug tests once employed

 Valid driver's license for state in which you reside, with a good driving record

 Must reside within 30 minutes of travel time to Smethport, PA, or farther if willing to travel everyday.

 Strong computer skills

 Excellent written and oral communication skills

 Excellent organizational and time management skills

Education:

 High School graduate preferred

 Post high school education in office management or business administration related field a plus

Experience:

 Payroll Experience a plus

 Accounting software experience a plus

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you live within 30 minutes of Smethport, PA and are willing to travel to Smethport, PA everyday to work? Or are you looking to move back to the area?

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 2 years (Preferred)
• Accounting: 2 years (Preferred)
• Office Assistant: 2 years (Preferred)

License/Certification:

• Drivers License (Required)

Work Location: In person