PURPOSE OF JOB:

Décor IQ is a recognized Fortune 5000 Fast Growing business founded in 2015 by John Alban and Mark Metzger. The company is a leader in the event production industry for municipal, theme park and commercial clientele. We design and produce unique event 
experiences. Décor IQ’s company values center around employee and customer satisfaction, and our strength comes from our cohesive teams that responsively serve customers with creativity, quality, and efficiency.

Our rapidly growing company is eager to attract the right person to join our team! We offer competitive compensation and a generous benefits package that includes health insurance (medical, dental and vision), 401(k), and paid vacation.

The Executive Assistant is a pivotal role in providing administrative support to the presidents of Décor IQ. The successful candidate will be a self-starter with a proven track record of professionalism, incorporating verbal and written communication skills as he/she functions within a fast-paced environment.

RESPONSIBILITIES:

• Ability to create and manage professional documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics using all components of Microsoft 365.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Works with other Administrative Team members to compile, distribute, and follow-up on office related tasks.
• Accurately prepare grammatically-correct minutes for meetings.
• Regularly coordinates and sets up for leadership meetings.
• Ability to maintain strict confidentiality on all issues, interactions and correspondence.
• Event planning, management and coordination. (Ex. Annual All Company Meeting)

KNOWLEDGE, SKILLS AND ABILITIES:

• Bi-lingual preferred.
• 2 years of experience supporting executives with calendar, travel, administrative, and budget management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Outstanding interpersonal, communication (oral and written), and relationship-building skills with the ability to adapt messages and writing styles across varied media to effectively communicate with diverse internal and external audiences.
• Requires advanced working knowledge in Microsoft Office Suite applications such as PowerPoint, Word, and especially Excel. Knowledge of project management software helpful.
• Must be results-oriented and able to work on multiple projects simultaneously.
• Must be able to understand how decisions and actions impact all areas of the practice.
• Superior time management and prioritization practices.
• Well organized, resourceful, and results-driven.
• Extremely detail-oriented with impeccable follow-up and follow-through skills.
• Enjoys a fast-paced, continuously evolving and results-driven work environment.
• Flexible, adaptable team player with strong interpersonal skills who is open to feedback and a changing environment.
• Highly motivated self-starter with a relentless work ethic.
• Great can-do attitude and energized by working in a dynamic, fast moving team environment.

PHYSICAL DEMANDS/WORKING CONDITIONS:

Travel may be required. In the event of travel related work, travel and housing expenses are paid by the company.

In office: Mon-Fri 8am-5pm

BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance