The Austin Office of Baker Botts LLP is currently seeking an Office Services Assistant. The candidate would perform inside delivery duties to ensure timely distribution of messages, mail, printed materials, supplies, coordinate and assist in print/copy/scan requests. This position also handles a variety of Conference Services duties including conference room set-ups, food presentations, stocking kitchens, maintaining a clean environment, and providing superb service to clients, visitors, and internal customers. This is a full-time, non-exempt position requiring a five-day on-site work week. This is not a hybrid position. Flexibility for additional hours is required when necessary.

Essential Duties and Responsibilities:

• Sort and deliver mail and printed materials on assigned floors. Pick up and deliver interoffice mail on assigned floors.
• Print copy job requests along with scanning and faxing. Knowledge of GBC binding and spiral binding is preferred.
• Act as backup for the receptionist and other members of your team when necessary, including covering vacations, breaks and lunch hours.
• Must be proficient in Outlook and Microsoft Office. Must keep detailed logbooks for FedEx, U.S. Certified Mail, UPS, hand deliveries and tasks completed on site.
• Process outgoing Mail and FedEx requests.
• Perform a wide variety of Conference Services tasks. Set up and break down conference meetings and rooms. Set up and break down catering for conference meetings.
• Reconfigure chairs and tables for conference meetings.
• Keep all kitchens and conference rooms well stocked, orderly and clean. Operate coffee brewing machine and dishwasher. Some hand washing will be necessary.
• Keep office supplies stocked and orderly. Order supplies.
• Provide support for front desk phone coverage and process conference room requests.
• Perform miscellaneous job-related duties as assigned by supervisor/manager.

Knowledge and Skills

• High school diploma required; College degree a plus; One year minimum experience in customer service, law firm experience preferred.
• Ability to communicate effectively, both orally and in writing. This includes drafting professional e-mails to lawyers, staff and visitors.
• Ability to maintain confidentiality of information.
• Able to lift up to 30 pounds, move full file boxes with the use of a hand truck and able to push carts with supplies from one area to another. May also require the ability to lift, squat, kneel and bend as well as use a step ladder. May require some office furniture moving within space and familiarity with hand tools. Some objects in the kitchens and conference rooms may be in obscure or high places. Must be able to use elevator.
• Must have a sense of organization and be always able to multi-task Physical Demands
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
• Must be able to function in a standard office environment.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• Ability to retrieve and distribute print volumes, push and pull packages, and books weighing up to thirty pounds and ability to retrieve and replace objects from shelves of up to eight feet high.

Working Condition and Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• This position is a full-time position requiring a five-day onsite work week and standard hours as outlined in the firm policy manual. This is not a hybrid position.
• Additional hours will be required when necessary to meet established deadlines or stay current with occasional peaks in workload. Flexibility in working overtime evenings and weekends as required by assigned or overflow work.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state, or local law.