Job Title: Construction Administrative Assistant

Job Description:

Are you someone who thrives in a dynamic, fast-paced environment? Do you excel at wearing multiple hats and juggling various responsibilities? If so, we have an exciting opportunity for you!

As a Construction Administrative Assistant, you will be an integral part of our team, contributing to a wide range of tasks essential for the smooth operation of our construction projects. Your primary responsibilities will include:

• Reporting in Excel: Generating and maintaining reports to track project progress, expenses, and other key metrics.

• Construction Draws (Draw Request): Assisting with the preparation and submission of draw requests to secure project financing.

• Payroll: Ensuring accurate and timely processing of payroll for project personnel.

• Banking: Liaising with financial institutions for banking-related activities such as transactions and reconciliations.

• Data Entry: Inputting and managing project-related data in various systems and spreadsheets.

• Scanning: Digitizing and organizing documents for record-keeping and easy access.

• Invoicing: Generating and sending invoices to clients and vendors.

• Project Binders: Maintaining organized project binders containing all relevant documents and information.

• Interfacing: Serving as a point of contact for various stakeholders including financing partners, banks, municipalities, zoning authorities, and construction teams.

• Attention to Detail: Reviewing processes meticulously to ensure accuracy, identifying discrepancies, and resolving issues promptly.

• Utilizing QuickBooks: Proficiency in QuickBooks is essential for managing financial transactions and records effectively.

• CPACE Software: Familiarity with CPACE software (or similar tax-related environmental credit software) to manage related aspects of projects.

• Problem-Solving: Tackling challenges across different areas with a proactive and solution-oriented approach.

• Curiosity and Questioning: Being inquisitive and proactive in seeking clarity and understanding on various aspects of projects.

• Deadline Management: Working efficiently to meet project deadlines without compromising quality.

• Team Player: Collaborating with colleagues and offering support wherever needed in a cohesive team environment.

• Integrity and Grit: Upholding high ethical standards, demonstrating resilience, and maintaining composure under pressure.

• Fit Factor: Embodying our values of integrity, teamwork, and a family-oriented mentality while enjoying a vibrant and inclusive workplace culture.

Qualifications:

• Prior experience in a similar administrative role, preferably in the construction or related industry.
• Proficiency in Microsoft Excel, QuickBooks, and other relevant software.
• Excellent organizational skills with a keen eye for detail.
• Strong communication and interpersonal abilities.
• Ability to thrive in a fast-paced, entrepreneurial environment.
• Bachelor's degree in Business Administration, Accounting, or a related field (preferred but not required).

If you are someone who enjoys taking on diverse responsibilities, contributing to impactful projects, and being part of a supportive team, we encourage you to apply for this exciting opportunity. Join us in making a difference in the construction industry while having fun along the way