Program: Education

Reports to: Education Center Manager

Location: Seattle

Employment Status: Non-exempt

Pay Grade: 26

Pay Range: $29.67 - $41.77 hourly

About Us

Since 1978, centers from Denise Louie Education Center across Seattle, WA have provided high-quality multicultural early learning and family support services to ensure that children will be ready to succeed in school and life. We believe that children from low-income families deserve to grow up in high-quality learning environments and we strive to close the 'opportunity gap' so that all children can enter kindergarten ready to be successful. For more information about Denise Louie Education Center, go to www.deniselouie.org.

Position Summary

The Education Center Assistant Manager provides support to the Education Center Manager by providing direct support to the operations of their primary education center location. In this role, the Education Center Assistant Manager will work with internal and external individuals and groups to ensure that the center is supported in line with Denise Louie Education Center program standards and ECEAP, SPP, and Head Start program standards.

Essential Functions

Support and Supervision

• Support the Education Center Manager in overseeing the daily operations of the education center.
• Assist with supervision of education center staff and provide guidance and support as needed.
• In the absence of the Education Center Manager, lead education staff and provide guidance and support as needed.
• Orient staff and substitutes to the site and classrooms in coordination with the Education Center Manager.
• Provide backup classroom and kitchen support when needed.

Administrative and Operational Support

• Handle day-to-day administrative tasks such as staff schedules, attendance records, inventory management, proper maintenance of incident and accident reports, etc.
• Ensure proper supplies including food supplies, arts and crafts supplies, health, safety, and environmental related supplies, office supplies, etc.
• Be responsible for site reception activities such as answering phones, directing calls, taking messages, greeting families, giving program info, ensuring front desk coverage, etc.
• Be the safekeeper of distributing and tracking the site key fobs.
• Submits maintenance requests and ensures completion of items—escalates large concerns to ensure licensing compliance.
• Follow procedures for emergencies and natural disasters. Ensure that disaster and emergency plans are posted and that emergency supplies are purchased, clearly labeled, and staff is aware of their location and availability. Review plans with staff regularly and make sure new staff are aware of emergency procedures.
• Maintain good housekeeping across all center areas and ensure that all displayed information is regularly updated and current.
• Enter data into databases to help ensure licensing and contract compliance.
• Assists in the closing, storage, and maintenance of program information, files, binders, and other documents at the end of the program year.
• Opening and closing of the site.
• Receives and distributes mail and packages.
• Assist with agency-wide activities such as All Staff Meetings, Site Meetings, etc.

Financial and Record Keeping

• Help the Education Center Manager with budgeting, financial management, and record keeping for the center.
• Ensure children are checked in and out, and document attendance of students in the database.
• Ensure all staff and visitors check in and out and maintain a log.
• Complete application with prospective families and forward to the enrollment team.
• Document and escalate parent concerns to the Education Center Manager.
• Document and monitor incidents and accidents in ChildPlus and other systems ex. CHIPS, etc.

Program and Curriculum Support

• Assist the education team in developing and implementing age-appropriate curriculum and activities for children.
• Support the development of organizational systems, processes, and tools to ensure the smooth operation of the site and support programs.
• Support with arrangement/coordination of training, meetings, celebrations, parent committees, and Policy Council.
• Upon request, provides translators and/or childcare for parent meetings, training, etc.

Compliance and Safety

• Support the Education Center Manager in ensuring compliance with state regulations and licensing requirements.

Communication and Community Engagement

• Greet all family and visitors; may provide tours to prospective families and donors.
• Document and escalate parent concerns to the Education Center Manager.
• Provide recommendations, support, and share feedback to the Education Center Manager on educational policies and procedures.

Other Responsibilities

• Identify/attend meetings/conferences that relate to role and professional development goals.
• Other duties as assigned.

Note: The job duties listed here are not intended to be an exhaustive list. Incumbents may be required to perform other duties to meet the needs of DLEC.