Reports to: Director of District & Student Support Services

Wage/Hour Status: Exempt

Pay Family: Professional/Administrators

Pay Grade: 02

Minimum Salary: $68,915

Duty Days: 230 days per year

Primary Purpose:

Oversees the administration, planning, coordination, and operation of the instructional materials department.

Qualifications:

Education and Certification

• Associate’s degree from an accredited institution
• Bachelor’s degree from an accredited institution (preferred)

Experience

• Two (2) years of management experience
• Two (2) years of supply & inventory management experience
• Two (2) years of budget management experience

Special Knowledge and Skills

• Knowledge and understanding of local and state guidelines regarding the management of instructional materials (preferred)
• Experience with inventory management software programs (preferred)
• Ability to operate large box truck
• Strong computer skills with Microsoft Office and other office machines
• Strong interpersonal skills in dealing with staff members and district leaders
• Strong organizational and attention to detail skills and accuracy in work
• Ability to manage a team and work as a team member
• Excellent written, interpersonal, and oral communication skills
• Ability to work well under pressure and meet deadlines
• Valid driver’s license with a good record
• Ability to lift 50-pound cases of books alone or with the assistance of another worker

Major Responsibilities and Duties:

• Serves as district instructional materials coordinator in managing all instructional materials activity within the district, the Texas Education Agency and with vendors.
• Provides training and support to campuses using the textbook database software.
• Ensures the accuracy and integrity of instructional materials information using inventory management software.
• Works with departments, campuses, and district personnel to facilitate the district’s instructional materials adoption process and instructional material purchases.
• Communicates with vendors to facilitate the ordering of instructional materials.
• Collaborates with departments, campuses and district level personnel to ensure district and state policies and procedures are followed in the acquisition, processing, storage, disbursement, and inventory of instructional materials.
• Effectively communicates with all departments, campuses, district level personnel, and vendors to ensure campuses have necessary instructional materials.
• Facilitates receipt of instructional and related materials; maintains inventory levels for grades K-12 to ensure adequate supply and availability.
• Holds campuses accountable for books based on inventory and accurate enrollment.
• Supervises, coordinates, and processes campus delivery of student and teacher instructional materials and resources.
• Responds to inquiries to provide information and/or resolve issues; communicates with district personnel and/or vendors regarding order status.
• Manages the distribution of summer staff development materials and summer school instructional materials.
• Coordinates work of all personnel working in the textbook area.
• Manages the proper storage and maintenance of instructional materials and moving and storage equipment.
• Coordinates the ordering, receipt, labeling, distribution, and accounting for all instructional materials.
• Conducts end-of-the-year campus audits and physical inventories of district instructional materials and resources.
• Facilitates inventory software for shipping and receiving processes.
• Collaborates with warehouse staff and textbook specialist to schedule timely delivery and pick-up of instructional materials and resources from all campuses/facilities.
• Ensures all safety codes and regulations are followed.
• Manages district’s Technology and Instructional Materials Allotment (TIMA) Committee
• Conducts and oversees regularly scheduled TIMA meetings.
• Manages district’s biennium Instructional Material Allotment.
• Attends Board of Trustees meetings as needed.
• Works well with minimal supervision.

Supervisory Responsibilities:

• Directs the work of Textbook Specialist and other Instructional Materials Department employees.
• Trains, evaluates, and directs assigned personnel; prioritizes and assigns workload for assigned personnel.
• Promotes a positive, safe, and productive work environment.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned by the Director of District & Student Support Services.

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals; Standard warehouse equipment including forklifts, pallet jacks, furniture hand dollies, stock pickers, small hand tools, and others; light truck or van

Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions, including keyboarding, use of mouse, and scanning; frequent walking, climbing ladders and scaffolding; grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving

Lifting: Frequent lifting and carrying (in excess of 50 pounds); occasional exerting in excess of 100 pounds of force; frequent exerting 50 pounds of force to move objects

Environment: May work prolonged or irregular hours; frequent districtwide and occasional statewide travel

Mental Demands: Work with frequent interruptions; Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Appointment:

The appointment of this position will be recommended to the Board of Trustees by the Superintendent of Schools based on the applicant’s training, experience, and expertise. The Board of Trustees must give final approval.

THE DENTON INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER