Buyer Specialist

Title: Buyer Specialist DSP03043

State Role Title: Procurement Officer I

Hiring Range: Negotiable and commensurate with experience.

Pay Band: 4

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire Buyer Specialist in our Property and Finance Division at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will purchase a variety of stock goods and enter purchase requisitions in eVA; ensure that all procurements are done in accordance with the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual (APSPM), VITA Buy-IT Manual, and Department policies and procedures; review and edit eVA purchase requisitions; prepare and initiate the solicitation and execution of competitive sealed bids, competitive negotiations, sole source, and emergency procurements; approve eVA purchase requisitions within delegated authority; ensure appropriate back-up documentation is attached to electronic PO file (vendor quotes, proprietary justifications, sole source approvals, Quick Quote bid tab, vendor Certification of Insurance, mandatory source release forms); ensure set-aside requirements utilizing the Department of Small Business and Supplier Diversity (DSBSD) requirements; procure a wide variety of goods and services in accordance with the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual (APSPM), VITA Buy-IT Manual, and Department policies and procedures; monitor contracts to assure contractual compliance and acceptable performance levels by vendors in accordance with contract requirements and Virginia Procurement Law; communicate with vendors to address contract concerns; develop and implement corrective action plans; issue cure letters as needed; and process all necessary documentation in order for Accounts Payable to pay against purchase orders in accordance with the Prompt Payment Act.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

• Working knowledge of conducting procurements for goods and services; of Virginia Public Procurement Act and state procurement policies for the purchase of Non-Information Technology goods and services in accordance with the Agency Procurement and Surplus Property Manual (APSPM) and Information Technology goods and services in accordance with the VITA Buy-IT Manual; and of Small Purchase Charge Card (SPCC) program.
• Demonstrated ability to interpret and apply state procurement regulations, policies, and procedures; to plan, organize and prioritize a variety of procurement processes; to plan, organize and manage multiple projects simultaneously; to communicate effectively in English orally and in writing; to organize and maintain contract files and records; and to work independently, managing own time and work, and as a member of a team.
• Working knowledge in developing Request for Proposals (RFPs), Invitation for Bids (IFBs), and other contractual documents; conducting vendor negotiations and administrating contracts; of researching techniques for obtaining goods and services; analyzing data and developing reports; and providing procurement guidance to agency staff regarding the requirements for the various methods of procurement.
• Skill in operating computers and using MS Office (Word, Excel, PowerPoint), other databases, and the eVA procurement system.
• Certification as a Virginia Contracting Associate (VCA) is required.
• High School Diploma or GED equivalent.
  

Additional Considerations

• Experience in the procurement of wide variety of goods and services within state government using eVA procurement system preferred.
• Certification(s) as a Virginia Contracting Officer (VCO), Certified Public Purchasing Officer, Certified Public Professional Buyer or Certified Purchasing Manager are preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on December 24, 2024. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.