Title: Human Resources Analyst

State Role Title: General Administration – 19221

Hiring Range: Up to $60,000

Pay Band: 4

Agency: Dept of Historic Resources

Location: Dept of Historic Resources

Agency Website: https://www.dhr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Historic Resources is the State Historic Preservation Office (SHPO) in Virginia. As the SHPO, DHR administers a number of federal programs. DHR is also a state agency in the Natural and Historic Resources Secretariat. DHR fosters, encourages, and supports the stewardship and use of Virginia’s significant architectural, archaeological, and historic resources as valuable assets for the economic, educational, social, and cultural benefit of citizens and communities.
Located in Richmond’s Museum District, DHR offers a learning environment that allows individuals to thrive in their careers, opportunities for professional training, and telework options.
The Department of Historic Resources is seeking a proven professional to serve as a Human Resources Analyst responsible for recruitment, selection, contract hiring, and onboarding of new employees (full-time, part-time and volunteer). The Human Resources Analyst is responsible for Human Resources data management via Phoenix and HR Data Insights (HRDI) to ensure accessibility to Human Resources agency historical PMIS and HurMan data. The Human Resources Analyst is responsible for mandatory DHRM annual reporting and records retention, onboarding and offboarding processes, assigning mandatory COVLC training, benefits transactions, personnel information systems, retirements and providing administrative support to the Human Resources Manager, as directed. This position will have access and accountability to all DHR employee information in Cardinal, Virginia Sick & Disability Program (VSDP), Worker’s Compensation, agency personnel files, work cycle timesheets and the coordination of recruitment, screening, interviews, and documentation associated with the selection process to include background investigation. This position will also work very closely with DHR Hiring Managers, internal and external stakeholders, other agencies and businesses.

Minimum Qualifications

The successful applicant will have experience with agency recruitment activities including initiating job postings through the Page Up applicant tracking system and updating candidate search status through the process, schedule and organize candidate interviews and other tasks related recruitment activity.
Experience maintaining records and documentation involved with the staff hiring process to ensure records are accurate.
Experience with the administrative tasks associated with onboarding and offboarding processes, ensuring proper documentation and procedures are followed.
Experience completing all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal DHR Human Resources processes.
Experience demonstrating problem solving, attention to detail, proofreading, editing, and accuracy required.
Experience prioritizing tasks and working independently, as well as experience demonstrating the ability to work collaboratively in a team-oriented environment.
The ability to work within and meet deadlines, especially at times of high volume of processing is required.
Experience demonstrating the ability to exercise judgement while maintaining a high level of confidentiality ensuring protection of employees’ private information is required.
Experience demonstrating organizational skills for effectively managing multiple tasks and deadlines.
Experience demonstrating verbal and written communication skills for effectively interacting with all levels of agency staff, candidates and stakeholders.
Experience demonstrating knowledge of principles and procedures for personnel recruitment, selection, assigning mandatory COVLC training, compensation, benefits transactions, and personnel information systems.
Experience demonstrating strong computer skills utilizing Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), spreadsheets, Google documents and HR related systems (e.g., PeopleSoft, Cardinal HCM, Page Up, VRS Navigator, HRDI, Phoenix, COVLC) along with the ability to manage electronic and manual filing systems.
Experience demonstrating the ability to document policies, work processes and audit records.
Experience demonstrating knowledge and fluency in DHRM annual reporting requirements for all state agencies including the Employment Opportunities Plan, the Workforce Planning and Development report and Open Enrollment.
Success in this position requires excellent customer service skills and the ability to perform duties promptly and within deadlines.
Must be able to interpret policies and procedures to provide accurate information to staff.
Working knowledge of state Human Resources policies and procedures; federal and state laws governing employment desired.

Additional Considerations

Recent college graduates are encouraged to apply. Paraprofessional experience in Human Resources functional areas preferred. Graduation from an accredited college or university with course work in Human Resources, personnel administration, finance or equivalent combination of Human Resources training and experience. Extensive administrative or secretarial experience in lieu of education. SHRM-CP, HRCI or other Human Resources certification preferred. The selected candidate will be required to complete a criminal background check as a condition of employment. A valid driver's license is required.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position a state application must be received through the on-line employment system at http://jobs.virginia.gov/.
EOE
Women, Minorities, Veterans and people with disabilities are encouraged to apply. Requests for reasonable accommodations will be provided to applicants in order to provide access to the application and/or interview process.

Contact Information

Name: Heather Smolka

Phone: 804-482-6447

Email: Heather.Smolka@dhr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.