Job Specific Skills, Traits & Responsibilities:

1. Impeccable attention to detail, organization skills, and able to multitask effectively • Knowledge and capability to understand client’s schedule and work-life balance

2. Proactive and has the initiative to take on tasks and processes

3. Outstanding written, oral and research skills

4. Intuitive and has incredible problem-solving skills • Data entry skills and capable of reports as deemed necessary

5. Deadline-driven and impeccable time management skills

6. Tech-savvy and able to learn and be proficient with client’s email, calendar, MS Office and other related applications

Key Activities & Duties:

1. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

2. Maintaining comprehensive and accurate records. Light bookkeeping/invoicing.

3. Organizing meetings, including scheduling, sending reminders, and organizing catering or events when necessary

4. Answering phone calls in a polite and professional manner

5. Identifying the purpose of appointments and directing them to the appropriate department, schedule or calendar

6. Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

7. Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. 8. Prepares reports by collecting and analyzing information. Strong project management.

9. Maintains customer confidence and protects operations by keeping information confidential. 10. Liaising work and other relevant tasks to in-house staff and following up on results.

11. Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

12. Oversees office supplies and equipment inventory by checking stock to determine levels; anticipating needed supplies; placing and expediting orders for supplies and equipment.