Reports To: Director of Pastoral Ministries and Catechesis and Director of Human Resources:
This is a part-time position, however we could consider full-time.
The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and the requirements of the job change.
Job Summary:
This position provides administrative support to the Office of Human Resources and the Secretariat of Pastoral Ministries and Catechesis. This employee is the initial point of contact for guests and serves as a receptionist for the campus.
Primary areas of responsibility::

• Provides administrative support for Director of Human Resources and Secretary for Pastoral Ministries and Catechesis by collaborating, multi-tasking and communicating daily; taking messages and fulfilling specific tasks as directed.

• Assists the Secretary of Pastoral Ministries in his oversight of the St. John Paul II Center which includes maintenance, equipment, and communication technology.

• Acts a receptionist for the St. John Paul II Center.

• Coordinates projects and events for Secretariat of Pastoral Ministries and Catechesis and Director of Human Resources under their direction which can fall outside normal business hours

• Perform data entry into employee database systems to maintain current information

• Monitor human resource department email to aid team in providing excellent service to parishes and schools

• Prepare communications for distribution including mass emails to employees, PowerPoint presentations, and preparation of training materials

• Act as a notary public

• Assist with creating the human resource webpage on diocesan website

• Create templates for job descriptions and other necessary tools for parish and school use

• Help promote a positive work culture at the John Paul II Center

• Act as liaison for Saints and Squires Employee Daycare in the building

• Perform other duties as assigned

Specific Job Skills and Qualifications:

• Proficient in use of Microsoft Office products including Microsoft Outlook, Excel, PowerPoint, and Word

• Ability to take initiative, work independently, and meet deadlines

• Excellent organizational skills and ability to prioritize responsibilities

• Excellent verbal and written communication and well-developed interpersonal skills

• Ability to collaborate and maintain working relationships with diocesan/parish staff

• Skilled in updating web pages and managing social media accounts

• Available to work some weekday evenings and weekends if needed

• Ability to maintain confidential information

• Fluency in both English and Spanish strongly preferred

Education and Preferred Work Experience:

• 2 years of office or administrative experience highly desired

• Ability to communicate orally and in writing both Spanish and English

Physical Demands:

• Regularly spend long hours sitting and using office equipment and computers

• Regularly move from sitting to standing positions effortlessly

• Regularly use hands and fingers to lift files, open filing cabinets, and for data entry purposes

• Frequently bend to file paperwork

• Must be able to speak and hear clearly so listeners can understand.

• Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

Occasionally lift 5-10 pounds.
Apply at diocesefwsb.org/careers