SUMMARY
Called to serve with his/her training and background, the Payroll Manager coordinates and oversees payroll processing for the Diocese of Orlando, including the chancery, parishes, schools, and missions. This individual is responsible for all payroll input, output, reconciliation, and distribution for the bi-weekly pay cycles and performs all activities necessary to processing payrolls.
The Diocese of Orlando four core values lay the foundation for the work performed by the Payroll Manager.
1. Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect : Affirming each person's God-given dignity and uniqueness.
3. Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment : Individually and collectively, we are steadfast to the team and its purpose.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Acts as the first point of contact with Paylocity for payroll-related matters.
• Responsible for coordinating and maintaining all transactions essential to the accurate and timely processing for the 3,500 employee payroll.
• Ensures the accurate processing of wage and other compensation payments to exempt and nonexempt staff, ensuring compliance with federal and state laws, codes, and regulations.
• Partners with human resources benefits team to ensure accurate and compliant deductions from employees' wages for taxes, wage garnishment, health and life insurance, and 403(b) retirement plan.
• Reviews and updates employee tax records in accordance with prevailing tax codes and legislative mandates. Plans, coordinates, and oversees the production and distribution of all employee tax statements and notifications as required by law.
• Reviews; approves/disapproves payroll related documents generated by staff.
• Prepares and enters financial data related to payroll deductions; transfers distribution as appropriate; analyzes reconciles, and balances data processing and time input batches.
• Researches payroll overpayments/underpayments, and prepares and processes documentation as appropriate.
• Analyzes and establishes transactions needed for voiding and reissuing checks; approves and processes special checks as required.
• Assists staff, as appropriate, in the procedural understanding and application of payroll related policies; advises employees on issues related to payroll policies, and resolves associated individual problems as required.
• Interacts with internal and external auditors; provides access to payroll and other related records as required.
• Develops, implements, and maintains payroll objectives, both short and long-range.
• Directly supervises the payroll technicians(s), provides training and evaluation to enhance performance, development and work products, and establishes a collaborative and supportive team culture built on mutual trust and respect.
• Proactively develops policies and procedures to improve processes and identifies any inefficiencies. Works with HRIS provider to enhance payroll processing as needed and/or requested.
• Audits and maintains employee master file data for all employee changes (new hires, terminations, W4 information, auto deposits, loans, 403(b), etc.)
• Responsible for all garnishment calculations and set-ups, and audit of garnishment checks generated by the HRIS provider for accurate payment to agencies.
• Prepares and submits W2 and 1099 annual filing.
• Demonstrates and maintains a positive customer service focus to both internal and external customers. Takes time to educate and train parish administrators and encourages direct reports to do the same.
• Interacts and responds timely to all parish/school/entity administrators and employees regarding all issues related to employee paychecks, W4, direct deposits, etc.
• Audits payroll after processing and addresses any site distribution issues with the HRIS provider.
• Calculates and processes manual checks as requested in a timely manner.
• Prepares all monthly and ad hoc reports as requested.
• Responsible for maintaining a well-organized and updated filing of payroll records.
• Maintains confidentiality in all areas of responsibility as required.
• Manages with a focus on Christ, bringing forth the Diocesan core values to encourage individual and team growth.
• Works cooperatively with various personalities within the Catholic Church, facilitates good communication and is responsive to requests of others within a large, complex and diverse working environment.
• Performs other duties as assigned.

SUPERVISES
Payroll Technicians(s)
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CATHOLIC FAITH
Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in Business Administration, Finance, or related field and 6 to 8 years' progressive experience in payroll processing and management experience in a multi-location organization. Certified Payroll Professional (CPP) Certification from the American Payroll Association preferred. Highly proficient in payroll technology and successful experience with HRIS systems. High proficiency in Microsoft Excel, Word, and Outlook. Thorough knowledge of payroll and accounting principles/procedures, wage and hour and other payroll-related laws/regulations. Thorough knowledge of employee benefit programs as well as garnishments, disability, and other self-directed deduction programs.
OTHER SKILLS and ABILITIES

• Ability to multi-task and remain flexible in fast-paced environment.
• Ability to drive change by defining, researching, planning, building support and partnering with others.
• Strong interpersonal, written and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
• Able to quickly earn the confidence of those with whom this individual collaborates and coordinates information, including pastors, principals and executive directors.
• Ability to work with diverse populations and leadership styles.

LANGUAGE SKILLS
Ability to read, analyze, and interpret common journals, articles, and periodicals. Must have outstanding problem-solving skills. Excellent communication and interpersonal skills required.
MATHEMATICAL SKILLS
Ability to apply routine mathematical concepts such as addition, multiplication, and division.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL REQUIREMENTS
Position requires walking, sitting for extended periods of time, bending, stretching, and stooping. Repeated use of hands, fingers, wrists, and arms. Must be able to see up close as well as from afar. Job incumbent must also possess the ability to hear and communicate both verbally and in writing, in person and via telephone and electronic communications.