Job Description

Job Title : Marketing & Administrative Assistant to Catholic Community Foundation of SW Florida, Inc. Reports to : Executive Director Location : Catholic Center Venice, Florida Classification : Non-Exempt Overview

This position provides a wide range of executive and administrative support to the Executive Director and Board of Directors, administers all corporate filings, records the minutes of all Board meetings, coordinates online and social media marketing initiatives and the various scholarship programs, manages gift processing, maintains the donor data base, and processes all invoices and accounts payable for the Foundation.

Job Responsibilities

• Support the Executive Director, Board of Directors and committee members on all administrative tasks
• Arrange logistics for all Board meetings, committee meetings, seminars, retreats, and other meetings whether on or off-site
• Recordkeeping - organize and maintain all donor / fund files (both electronic and hard copy)
• Manage and order all supplies and materials
• Serve as a point of contact for Board members, donors, beneficiaries, grantees and other constituents
• Coordinate marketing and communication initiatives including social media, website, email, printed materials, and promotional activities
• Oversee and manage scholarship programs, which provide 50 individual scholarships per year
• Oversee grant application process
• Record and maintain minutes and notes of all Board and committee meetings
• Process all invoices and accounts payable
• Administer all corporate filings and maintain the corporate book and records for the Foundation
• Exhibit professionalism and provide world class customer service to all visitors and callers
• Data Entry / Management ensure timely and accurate data entry including donations, contact information, notes, birthdates and other pertinent information
• Generate and send donor acknowledgement letters / receipts, donor fund packets, invitations and other information / materials as needed.

Requirements

• High School diploma or equivalent required, Bachelor’s degree preferred
• Minimum of 2 years of experience in marketing and administrative support
• Experience in online marketing and social media
• Outstanding time management, organizational skills and attention to detail
• Excellent customer service skills
• Experience in a donor or customer-focused environment preferred
• Experience in graphic design a plus
• Experience in accounting a plus
• Professional in attitude and demeanor
• Excellent communication skills both written and oral
• Proficiency in Outlook
• Excellent clerical skills regarding filing, follow-up, etc.

Last updated : 2024-06-25