Position: Legal Administrative Assistant (Litigation)

Locations: Washington D.C.

Full Time: Yes - Hybrid – 3 days in-person; 2 days remote

Salary range: $65,000-95,000/year (Will go higher for the right experience)

Position Overview:
We are seeking a full-time Legal Administrative Assistant (LAA) for our new Washington, D.C. office. This role supports attorneys in Litigation and Dispute Resolution and Intellectual Property groups. The candidate must be proactive, organized, and capable of handling multiple tasks efficiently. The LAA will work in the office at least three days a week, aligning with attorney schedules, and must be flexible to adjust as needed for projects, trials, and other demands. This position also involves managing daily office operations for a small but expanding team.

Key Responsibilities:

• Manage electronic communications (phone, email, fax).
• Provide exceptional client service, maintaining discretion and confidentiality.
• Arrange travel and prepare itineraries.
• Schedule meetings, arrange conference rooms, and coordinate meals.
• Manage busy calendars, prioritizing internal and external meeting requests.
• Prepare and transcribe legal documents accurately, meeting deadlines.
• Assist with litigation and business documents, including pleadings, discovery, settlements, and contracts.
• E-file documents as required.
• Manage docket deadlines, including hearings, mediations, and trials.
• Prepare daily time entries for attorneys and submit promptly.
• Collaborate with Accounting to ensure accurate billing and process expense reimbursements.
• Demonstrate effective teamwork and assist other LAAs as needed.
• Use sound judgment and initiative to develop project timelines and anticipate the needs of assigned attorneys.
• Interact professionally with staff at all levels, maintaining flexibility and efficiency under pressure.

Qualifications and Skills:

• 4-8 years of experience as a legal assistant or legal administrative assistant.
• Preferred experience in law firm litigation or corporate legal department, especially with federal courts.
• Some college education preferred; background in legal or paralegal studies is a plus.
• Excellent communication, organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Preferred typing speed of 60 wpm.