Role : Admin Assistant

Length : 6 Months

Location : Rensselaer NY (fully onsite)

This role involves organizing internal meetings and events, managing travel arrangements, preparing expense reports, and assisting with various project-related tasks. The ideal candidate will have a solid background in administrative roles or event planning.

Key Responsibilities :

Meeting & Event Coordination

• Organize and oversee all internal meetings and events for the department.
• Handle agendas, logistics, presentations, and coordinate follow-ups and actions.
• Arrange catering and off-site events as required.

Expense Reporting

• Prepare and submit expense reports for management in line with policies.

Travel Arrangements

• Coordinate complex travel plans and itineraries.
• Ensure bookings for flights, accommodations, ground transportation, and rental cars are secured.

Project Assistance

• Assist the project team with various tasks and social activities.
• Order and maintain necessary supplies for the department.
• Implement and uphold 5S standards for documentation, administration, and storage areas.
• Gather and analyze data to support projects, creating visual dashboards from the findings.

Media Campaigns & Process Improvement

• Assist with internal media campaigns related to the project.
• Recommend and implement process improvements and standardization updates.

Communication

• Utilize excellent communication skills to represent the department effectively.

Education and Experience:

• At least a high school diploma is required.
• Demonstrated experience in administrative roles or event planning.