ESSENTIAL FUNCTIONS
1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned. 2. Schedule appointments and maintain the administrator’s calendar. 3. Oversee the setup and breakdown of meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed. 4. Make travel arrangements including making hotel reservations and turning in conference registration forms. 5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or concerns to (cabinet-level administrator) or other administrators. 6. Compile pertinent data used to prepare various required state and local reports. 7. Prepare purchase orders and payment authorizations as directed. 8. Compile, maintain, and file all reports, records, and other documents as required. 9. Comply with policies established by federal and state laws and regulations, and local board policy. 10. Maintain confidentiality. 11. Follow district safety protocols and emergency procedures. 12. Perform other duties as assigned. PUBLIC INFORMATION ACT (PIA) RESPONSIBILITIES: 13. Receive Public Information Requests (PIR) 14. Assign tasks to relevant departments. 15. Ensure adherence to PIA deadlines. 16. Review all incoming and outgoing correspondence regarding PIRs. 17. Communicate with requestors 18. Handle records in accordance with the PIA. 19. Consult with General Counsel and the Office of the Texas Attorney General as needed. 20. Conduct basic legal research 21. Assist with PIA training for district employees 22. Perform other duties as assigned CAPABILITIES: 23. Must be able to learn and use specialized software applications. 24. Must be able to utilize a PC and standard office equipment 25. Must be able to analyze complex scenarios, discern patterns, and ask clarifying questions. 26. Must possess a strong sense of urgency around deadlines. 27. Must be able to distinguish between a Public Information Act request and other forms of legal communication or requests for information. 28. Must possess strong customer service skills with excellent written and oral communication skills. |