**MUST BE ABLE TO PASS BACKGROUND CHECK

The Administrative Assistant/ Receptionist will provide essential administrative support to ensure the smooth operation of the office. This role involves answering calls, managing correspondence, and assisting with light payroll duties. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.

Key Responsibilities:

• Answer and direct phone calls, take messages, and handle inquiries promptly and professionally.
• Assist with light payroll duties, including data entry, maintaining payroll records, and ensuring accurate and timely processing of payroll.
• Perform general clerical duties, such as photocopying, faxing, mailing, and filing.
• Prepare and modify documents, including correspondence, reports, memos, and emails.
• Maintain and update filing systems, both electronic and physical.
• Handle incoming and outgoing mail and packages.
• Monitor and maintain office supplies inventory, ordering supplies as necessary.
• Assist in the preparation of regularly scheduled reports and presentations.
• Provide support to the team with various administrative tasks and special projects as needed.
• Maintain confidentiality of sensitive information and documents.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration or payroll is a plus.
• Proven experience as an administrative clerk, office assistant, or in a similar role.
• Basic knowledge of payroll processes.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional and friendly demeanor.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Companies behalf
• Maintaining comprehensive and accurate records
• Good Customer service skills
• Detailed in Filing, can organize and maintain files.
• Performing minor payroll duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Familiar with Microsoft Office
• Skills in development of policy/procedures
• Communicating with field staff/clients on behalf of company executives
• Developing summaries/updates

Job Type: Part-time

Pay: $16.00 - $17.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday
• Morning shift

Experience:

• Microsoft Excel: 1 year (Required)
• Filing: 2 years (Required)
• Microsoft Office: 1 year (Required)

Ability to Relocate:

• Rancho Cucamonga, CA: Relocate before starting work (Required)

Work Location: In person