DivIHN (pronounced divine ) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations.

Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at

https : / / divihn.com / find-a-job /

to learn more and view our open positions.

Please apply or call one of us to learn more

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Meghna at

224 369 4230

Rashi at

630 847 1027

Title : HR Administrative Assistant I

Location : Scarborough, ME

Duration : 6 Months

Description :

This position is NonExempt. Hours over 40 will be paid at Time and a Half.

The qualified candidate will be supporting HR Manager for sales and marketing groups.

This person will be providing administrative support as well as helping to coordinate recruitment process.

The candidate must be mature and able to work with minimal supervision.

Previous HR experience is helpful and looking for someone with up to 3 years in the work force.

Job Duties :

Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and / or processing invoices / contracts.

Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.

Maintain HR project records and employee files, recommending and / or revising file maintenance systems and procedures.

Will work in close coordination with the Executive Assistant to coordinate team member events.

Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines.

Develop and deliver progress reports, proposals, requirements and presentations for on-going projects.

Coordinate with the Human Resource Business Partners on employee onboarding.

Assist with Orientation process to included coordination of employee acknowledgment paperwork.

Conduct research for HR related tasks and initiatives

Administers the employee engagement and recognition portal and processes

Other duties as assigned by the Senior Director of Human Resources.

Organizes meetings, conferences and other events

Performs customer service functions by answering employee inquiries and / or directing employees to appropriate HR team member.

Requirements :

Experience with MS Office

Excellent organizational, prioritizing, multi-tasking, and time management skills

Ability to work independently as well as with a team

Ability to maintain and demonstrate a high level of confidentiality

1-2 years' experience in a HR department, knowledge of HR practices

Skills :

Initiative- the ability to work independently; the ability to identify and take HR lead in areas when observed or when needed.

Strong communication skills - written and verbal. Ability to communicate effectively with all levels of staff and management.

Must be able to communicate both verbally and in writing. Must be able to follow instructions verbally and written by management.

Ability to multi-task in fast-paced environment while maintaining accuracy and quality of work product.

Strong attention to detail and due dates required.

Prior experience working in human resources required. Willing to provide mentorship to the right candidate.

About us :

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond.

The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

Last updated : 2024-05-31