Overview

We are looking for a versatile and dedicated Personal Assistant | Property Manager to join a dynamic and active family in Austin, Texas. This role requires a highly organized, proactive, and tech-savvy individual who can effectively manage a range of administrative tasks related to the family’s on-site homeschool and broader estate management duties, while also supporting the long-time Director of Residences. The ideal candidate will thrive in a fast-paced environment, contributing significantly to the administrative needs of the existing homeschool setup and managing extensive household responsibilities.

Responsibilities: This list outlines a broad range of responsibilities; not all will be required daily.

Homeschool Administrative Support: (50% of the role)

• Identify future homeschool campus and project manage campus preparations (find lease if necessary). 
• Assist in the oversight of construction and property improvements.
• Meet with contractors and other vendors (such as civil engineer, architect etc) and report on project status to principal and Director of Residences.
• Enter data related to payments, invoices, and receipts to maintain accurate financial records.
• Maintain accurate records of homeschool-related purchases and organize receipts, transitioning responsibilities from the principal's assistant.
• Ensure the campus meets all relevant safety regulations, such as fire department requirements for student safety, through diligent oversight and compliance checks.
• Regularly report on administrative and financial status to the principal and the Director of Residences.
• Collaborate with homeschool teachers to order and manage educational supplies.
• Act as the primary point of contact between the Head of School, Principal, and other relevant stakeholders to address homeschool-related needs.

Estate Management and Administrative Support: (50% of the role)

• Manage and update estate manuals regularly.
• Assist in managing a substantial artwork portfolio using specialized art management software.
• Organize the family library by subject and author and maintain an updated inventory.
• Handle general expense report organization and procurement research as required by the principals.
• Travel to other properties as necessary, manage digital storage of receipts and event documents using Dropbox.
• Run errands, track inventory and supplies, and undertake other duties as assigned.
• Provide right hand support to the current Director of Residences.
• Assist with household events as needed.

Qualifications:

• Must have at least 5 years of private service experience in a similar role. Longevity in past positions is important!

• Candidates who have previous experience working in a school setting would be helpful/preferred.

• Proficiency in technology, including Google Suite, Dropbox, and Excel. Strong administrative and organizational skills are required.

• Strong organizational skills and the ability to handle multiple tasks simultaneously.

• Excellent communication skills and the ability to work collaboratively with a diverse team.

• Knowledge of art software management systems is highly desirable. 

• Legally authorized to work in the US.

• Willingness to undergo a thorough background investigation.

• Must be local to the Austin, Texas area.

Compensation:

• $120,000 per year 

• Paid medical, dental, and vision

• 10 days of paid vacation

• 3 paid sick days

• 6 paid holidays

• 401k

• Discretionary year-end bonus