Overview The Bureau of Overseas Buildings Operations (OBO) directs the worldwide overseas building program for the Department of State. Working with other offices and bureaus, foreign affairs agencies, and Congress, OBO's challenge is to set worldwide priorities for the design, construction, acquisition, maintenance, use, and sale of real properties and the use of sales proceeds. The Department of State, Bureau of Overseas Buildings Operations, Directorate of Program Development, Coordination, and Support (DOS/OBO/PDCS) is responsible for the design, coordination, and management of OBO's construction and renovation programs. The Office of Project Development and Coordination (OBO/PDCS/PDC) provides project management and project management support for projects from inception through completion. The projects that will be supported by this requirement are in U.S. facilities worldwide. These projects include studies, reports, renovations, repairs, and new construction. Responsibilities * Assist the Division Chief to ensure that assigned tasks and office operations are effectively coordinated and scheduled.
* Coordinates process, procedure, tracking, submission, and completion of contract
* Works with established information management tools to gather data and status on initial project planning in conjunction with PDC division chiefs and staff; and executes reports reflecting the status of execution versus pre-established targets, management windows of upcoming activities, and the impact of contractual and other changes on budgeted cost and scheduled completion dates.
* Assists in evaluating the impact of existing and proposed programs on available resources and drafts recommendations for alternative courses of action.
* Assists in the preparation and publication of studies, reports, analytics, and plans, including responsibility for collecting, organizing, analyzing, and incorporating data for a wide-range of documents (e.g., Project Authorization Documents, Scopes of Work, Course of Action Memoranda, Requests for Contract Actions, and Project Development Packages, etc.)
* Provides necessary assistance to the Division Chief for meetings and conferences to include scheduling, taking, and distributing meeting minutes and following up on assigned actions,
* Communicates with Division management officials and co-workers in both informal conversations and formal presentations and delivers briefings and presentations concerning administrative, clerical, and other non-technical matters.
* Prepares drafts of program analysis reports on the status of Division goals and objectives attainment; assists in analysis of current operating programs within the Division to evaluate their actual and potential effectiveness in meeting objectives; and prepares briefing materials for the Division Chief and other key staff on the results of these analytical studies.
* Assists in evaluating the impact of existing and proposed programs on available resources and drafts recommendations for alternative courses of action.
* Develops drafts of concepts for the implementation of selected planning activities, including suggested scope of the activity, operational and programmatic costs, and likely duration; and assists the Division Chief in obtaining clearance of these concepts with operational and management-level personnel in OBO and the Department to ensure that the proposed scope, schedule, and budget will meet the perceived needs and are realistic in terms of
* Gathers and collects program data or information following routine search procedures; conducts research in Office and Division files and other files and databases to locate data and background information, as requested; and assembles and summarizes data, background information, and other materials from publications and other sources.
* Assists management officials and staff with routine travel queries and stays abreast of new department travel policies and procedures.
* Assists the Division Chief in coordinating and monitoring the implementation of planning activities to ensure accomplishments of objectives; helps in the identification of unresolved issues that arise during implementation; and checks back periodically to see that the implementation is proceeding as planned.
* Types and edits letters, memoranda, cables, reports, and other material as directed, using office automation software and equipment; and drafts some correspondence under appropriate supervision.
* Supports and audits project, contract, and office
* Updates delegated tasks to ensure progress to
* Management of administrative details, and other duties as Qualifications * Must be a US citizen.
* Skilled in the use of basic and advanced features of the Microsoft Office suite, including Access, Excel, PowerPoint, Word, and other applications such as SharePoint, as well as other automated systems used by the Office, and the ability to learn and apply new software variations as they affect Office operations.
* Ability to extract detailed information from various sources, accurately capture that information in the appropriate system or document and monitor status of information to prepare reports for management use.
* Ability to review office administration processes, problems, and issues and provide recommendations based on findings.
* Skilled in oral and written communication which enable the contractor to ensure facts, ideas, and instructions in a succinct and organized manner to advise and otherwise interact with other Office members on staff actions, reports, tasks, office correspondence and the use of automated office equipment, and with managers and others external to the Office with whom business is conducted or operational requirements are discussed.
* Possess a mastery of basic concepts, principles, and practices of a Management Analyst that enables the incumbent to understand the wide range of State Department office duties.
* Exercise appropriate management controls over entrusted assets and operations in accordance with applicable laws and regulations.
* A bachelor's degree and six (6) years of