1 Detention Center- Accounting Specialist Job in Las Cruces, NM
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Detention Center- Accounting Specialist
$40k-51k (estimate)
Full Time
4 Weeks Ago
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Doña Ana County is Hiring a Detention Center- Accounting Specialist Near Las Cruces, NM
This posting closes at 500 pm on the closing date.
Perform a variety of purchasing and administrative support functions for the Detention Center.
Research and purchase supplies, services, and equipment for the Detention Center.
Experience. Three years of responsible office, administrative or secretarial work experience that includes purchasing and billing. Relevant government work experience preferred. Experience performing calculations and timekeeping with an automated payroll system highly desirable.
Education/Experience substitution. In accordance with county policy, education and experience may be substituted one for the other on a year for year basis.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITIONKnowledge of the structure and content of automated databases and systems (e.g., invoices, reports, payroll forms, etc.), to input, verify, and retrieve information, investigate and resolve routine or recurring discrepancies, check documents for adequacy, and prepare reports and submissions.
Knowledge of office procedures sufficient to prepare a wide variety of recurring internal reports, forms, and documents from information obtained from the staff, files, and other sources.
Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook software functions and the skill to produce documents that often require different formats, formulas or tables within text; to edit and reformat electronic forms; and to develop and revise existing databases, spreadsheets, reports, forms or documents.
Must demonstrate resourcefulness and tact and the ability to establish and maintain effective and cooperative working relationships with others.
Perform a variety of purchasing and administrative support functions for the Detention Center.
Research and purchase supplies, services, and equipment for the Detention Center.
- Research nomenclature, prices and delivery for office and janitorial supplies, uniforms, inmate supplies, and commercial equipment.
- Obtain competitive quotes for all items to be purchased.
- Enter and approve Banner requisitions to obtain purchase orders.
- Monitor the status of all purchase orders.
- E. Place orders with vendors once purchase orders are approved
- Establish and maintain records of purchases.
- Ensure received supplies and equipment are consistent with ordered items
- Process invoices and received items in Banner.
- Research payments to and invoices from vendors to identify or correct errors.
- Package, ship and/or return supplies.
- Review budgets on an ongoing basis to ensure sufficient balances for projected expenditures.
- Prepare internal budget revision forms for the Director's approval to transfer funds between line items.
- Enter approved fund transfers into Banner.
- Prepare RFP or contract renewal paperwork for the Director's signature; and submit to the Purchasing department for further processing.
- Provide telephone and receptionist services for the front desk and visitation reception areas.
- Schedule and notify applicants of pre-employment appointments.
- Maintain document and electronic filing systems; destroy records in accordance with appropriate records schedule.
- Prepare and process travel and per diem forms.
- Answer questions and provide advice to employees and supervisors on procedures related to pay and leave accrual/use.
- C. Calculate time worked and leave taken, prepare timesheets/cards, and enter payroll data into Banner
- Verify the accuracy of preliminary payroll and submit corrections as necessary.
- Distribute earnings and leave statements to employees.
- Maintain leave requests and attendance records in accordance with proper records schedule.
Experience. Three years of responsible office, administrative or secretarial work experience that includes purchasing and billing. Relevant government work experience preferred. Experience performing calculations and timekeeping with an automated payroll system highly desirable.
Education/Experience substitution. In accordance with county policy, education and experience may be substituted one for the other on a year for year basis.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITIONKnowledge of the structure and content of automated databases and systems (e.g., invoices, reports, payroll forms, etc.), to input, verify, and retrieve information, investigate and resolve routine or recurring discrepancies, check documents for adequacy, and prepare reports and submissions.
Knowledge of office procedures sufficient to prepare a wide variety of recurring internal reports, forms, and documents from information obtained from the staff, files, and other sources.
Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook software functions and the skill to produce documents that often require different formats, formulas or tables within text; to edit and reformat electronic forms; and to develop and revise existing databases, spreadsheets, reports, forms or documents.
Must demonstrate resourcefulness and tact and the ability to establish and maintain effective and cooperative working relationships with others.
Job Summary
JOB TYPE
Full Time
SALARY
$40k-51k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
07/04/2024
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