1 Document Technician - BOE and Recording and Filing Job in Las Cruces, NM
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Document Technician - BOE and Recording and Filing
$33k-41k (estimate)
Full Time
1 Month Ago
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Doña Ana County is Hiring a Document Technician - BOE and Recording and Filing Near Las Cruces, NM
This posting will close at 500PM on the close date.Provides customer service to the public and Doña Ana County staff. Performs a variety of specialized office administrative document review and handling functions for the County Clerk’s office to include but not limited to assisting with elections, cashier functions and other document processing.
Provide front-counter customer service to the public and county employees.
Experience. Two years of advanced administrative or customer service and cash handling work experience.
Education/Experience substitution. In accordance with County policy.
Licenses/Certifications. Valid Driver’s License, NM Notary preferred.
Post offer medical exam, polygraph, background check, driver’s license record, etc. Must pass background check, to include credit check and motor vehicle record check. Bilingual (English/Spanish) preferred.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THER POSTIONKnowledge Must have knowledge of general office practices and procedures and use of office equipment; laws and changes dealing with Uniform Commercial Code financing statements and real estate and non-real estate documents and records; local, state and federal codes and regulations pertinent to department assigned; proper methods to maintain accurate records.
SkillsMust have skills in computer and applicable software operation; Evaluating facts or situations to determine appropriate action; Handling sensitive and confidential matters professionally and tactfully; Dealing with a culturally diverse population; Establishing and maintaining effective and cooperative working relationships with others.
AbilitiesAbility to communicate orally and in writing; work independently; ability to write reports, business correspondence. Ability to read and comprehend simple instructions, short correspondence and memos, safety rules, operating and maintenance instructions and procedure manuals.
Provide front-counter customer service to the public and county employees.
- Greet clients and visitors, and provide accurate information, appropriate services, or direct them to appropriate resources.
- Receive and direct phones calls from the public and county staff.
- Search customer inquiries and provide information.
- Adheres to cashiering policies and procedures to include accepting, processing, and documenting payments.
- Performs backup duties as assigned by supervisor.
- Create and manage files.
- Data entry in web-based databases of various documents and responsible for maintenance and filing of records.
- Record daily duties in check-in sheets or other Clerk’s department activity recording tools.
- Prepare and send out all Clerk’s department related correspondence
- Duties related to the recording process, and the business, liquor and marriage licensing processes, including monthly billing and scheduling annual retention/destruction of records.
- Duties related to indexing of records and maintenance of Recording and Filing records including verify and redact documents, provide access to title companies and the public, duties pertaining to microfilming and archived records.
- Opens departmental mail and directs it to the correct staff member for processing.
- During elections, retrieve and distribute mail at least two (2) times a day or as frequently as needed.
- Record mail in accordance with Clerk department procedures.
- Answer questions and provide assistance with various documents specific to the department such as voter registrations, absentee ballots and ballot applications, provisional ballots.
- Assist with public service requests including requests for voter registration information (“PSR”) and election supplies.
- Assist with coordination of elections including candidates, ballots, supplies, and tabulators.
- Set up polling locations and assist with early voting and Election Day as assigned.
Experience. Two years of advanced administrative or customer service and cash handling work experience.
Education/Experience substitution. In accordance with County policy.
Licenses/Certifications. Valid Driver’s License, NM Notary preferred.
Post offer medical exam, polygraph, background check, driver’s license record, etc. Must pass background check, to include credit check and motor vehicle record check. Bilingual (English/Spanish) preferred.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THER POSTIONKnowledge Must have knowledge of general office practices and procedures and use of office equipment; laws and changes dealing with Uniform Commercial Code financing statements and real estate and non-real estate documents and records; local, state and federal codes and regulations pertinent to department assigned; proper methods to maintain accurate records.
SkillsMust have skills in computer and applicable software operation; Evaluating facts or situations to determine appropriate action; Handling sensitive and confidential matters professionally and tactfully; Dealing with a culturally diverse population; Establishing and maintaining effective and cooperative working relationships with others.
AbilitiesAbility to communicate orally and in writing; work independently; ability to write reports, business correspondence. Ability to read and comprehend simple instructions, short correspondence and memos, safety rules, operating and maintenance instructions and procedure manuals.
Job Summary
JOB TYPE
Full Time
SALARY
$33k-41k (estimate)
POST DATE
06/06/2024
EXPIRATION DATE
07/05/2024
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