4 Admissions Operations Coordinator Jobs in San Rafael, CA
DOMINICAN UNIVERSITY OF CALIFORNIA is Hiring an Admissions Operations Coordinator Near San Rafael, CA
Job Location : Main Campus - SAN RAFAEL, CA
Position Type : Staff - Full Time
Salary Range : $55,000.00 - $58,000.00 Salary
Position Summary
The Admissions Operations Coordinator is a vital member of the Office of Admissions Operations. This position is responsible for processing and ensuring the integrity of admissions data and materials and managing applications throughout the complete admissions cycle in Technolutions Slate CRM. In addition, the position will manage admissions' main calendar, coordinate all campus visits, and supervises student workers. This position works closely with the undergraduate admissions, graduate admissions, and registrars office.
Essential Duties and Responsibilities:
CRM System Administration
- Maintain data accuracy, integrity, quality, and retention.
- Manage the Record Consolidation process to ensure clean data.
- Create, edit, and run queries and reports in Slate for various audiences and reasons (including mailings and events).
- Remain competent and current on systems and the admissions profession through self-directed professional reading, developing professional contacts with colleagues, and attending professional development courses/conferences (as budget allows).
- Maintains and manages the master admissions calendar.
- Tracks and maintains all appointments in Slate via scheduler & the events folder.
- Coordinates undergraduate and graduate campus tours with the admissions offices.
- Prepare, print, and process various letters and correspondence to applicants at multiple points through the admissions cycle.
- Support the Graduate and Undergraduate Admissions Offices by coordinating in-house mailings (such as the Admit Packets) and maintaining inventory, leading in-house assembly, and confirming mailing.
- Inventory control of operations office materials (letterhead, envelopes, business cards, name tags, etc.) and supplies, ordering as needed in consultation with the Director of Admissions Operations.
- Provide effective and efficient processing of all electronic application materials received from a variety of sources, including, but not limited to, reviewing documents, uploading, and linking to student records.
- Provide effective and efficient processing of all paper application materials, including, but not limited to, opening mail, reviewing documents, scanning, uploading, and linking to student records.
- Data entry into Slate.
- Provide excellent customer service for all constituents (prospective students, current students, alumni, faculty, staff, and others), focusing on individual attention and friendly interaction that includes in-person, phone, and email communication and contacts.
- Oversee the process of closing each term by including paper files for the Registrars Office, and archiving paper records following department policy.
- Hire, train, supervise, and evaluate Admissions Operations Student Workers.
- Other
- Answer the admission and campus main lines as needed and provide appropriate assistance.
- Cover welcome desk as needed.
Required Qualifications:
To successfully perform the job, individuals must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Bachelors Degree or combination of education and equivalent experience in customer service or department operations
- Minimum two years of administrative experience
- Knowledge of admissions procedures and policies
- Exceptional interpersonal, verbal, and written communication skills are required.
- Proven proficiency with relational databases and data integrations
- Strong time-management and organizational skills, high attention to detail, ability to work in a multi-tasked, deadline-driven environment
- Ability to work independently and as a member of a team
- Ability to maintain accurate and concise information in systems
- Proficiency with all Microsoft Office applications
- Supervisory experience
- Experience with Technolutions Slate
- Priority will be given to applications submitted by August 7, 2023; however additional applications may be considered until the position is filled
- Must be willing to consent to a background check
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.
To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=129285&clientkey=379D25BEB04D4E67539308A7BD902D82
jeid-69ecc39020b7554ea29d0e9d922a46ee
Job Summary
Full Time
$78k-116k (estimate)
04/11/2023
07/06/2024
dominican.edu
San Rafael, CA
1,000 - 3,000
Related Companies
The job skills required for Admissions Operations Coordinator include Customer Service, Microsoft Office, Written Communication, Time Management, Leadership, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be an Admissions Operations Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Admissions Operations Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Admissions Operations Coordinator positions, which can be used as a reference in future career path planning. As an Admissions Operations Coordinator, it can be promoted into senior positions as an Associate Admissions Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Admissions Operations Coordinator. You can explore the career advancement for an Admissions Operations Coordinator below and select your interested title to get hiring information.
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