Donaghy Sales

JOB DESCRIPTION

TITLE: Human Resources Assistant

CLASSIFICATION: Hourly

REPORTS TO: Human Resources Manager

Purpose of position: Under general supervision, the Human Resources Assistant performs a variety of specialized administrative and clerical duties in support of the Human Resources Function. Employees in this job class maintain detailed employee data in HRIS and Payroll Systems, create and maintain confidential employee files, provide benefit and other information to employees, and process human resources transactions. This job requires general knowledge of Human Resources requirements, advanced administrative and organizational skills, the ability to administer specialized processes and to maintain detailed records and files.

Essential Functions: (must be able to perform these functions, with or without a reasonable accommodation). 

• Substantiates applicants' skills through reviewing applications.
• Schedules interviews by coordinating appointments.
• Welcomes new employees to the organization by conducting orientation.
• Provides payroll information by collecting time and attendance records.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information by entering and updating employment and status-change data.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service by following organization standards.
• Maintains technical knowledge by attending educational workshops; reviewing publications.
• Contributes to team effort by accomplishing related results as needed.

Skills, knowledge and abilities: (these are required to enable job holder to perform the essential functions of the job).

• Two to three years’ experience providing skilled customer service and clerical support, preferably in Human Resources or administration;
• Ability to communicate effectively and respond to questions and requests;
• Effective written communication skills using appropriate business English;
• Computer literacy to use business software, the Internet, enter data/retrieve data;
• Human relations skills to build effective working relationships;
• Demonstrated customer service, problem solving and common-sense skills.

Experience and Education Requirements:

High School Diploma or GED

A comparable combination of formal education and work experience will be considered

Working Conditions:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance: 

Position is considered to be sedentary, and no unusual physical requirements are necessary to perform daily tasks. Position duties may require incumbents to lift, carry heavy objects (up to 25 lbs.) on a non-routine or daily basis.