About Us

Dotted Line is an award-winning, strategically inspired creative agency focusing on three core areas: brand, creative, and content. Our growing roster of national and regional clients shares one thing in common: each is a highly ambitious company looking to drive sustainable growth. To support their ambitious goals, we hire top performers across creative, advertising, and communications.

Recognized as a top place to work in Virginia, Dotted Line is a values-led organization, driving our commitment to our clients, the work, and one another. Our team members love working here because of our clear vision, strong culture, collaborative process, investment in personal and professional development, and transparent communications. Visit us at www.dottedline.agency to learn more about our team and approach.

About You

• You are a skilled executive assistant with at least 2 years of experience in supporting senior executives.
• You have experience managing complex calendars, travel arrangements, and meetings with multiple stakeholders.
• You are an expert in the art of building long-lasting professional relationships.
• You’re a lifelong learner who enjoys keeping pace with rapid industry changes and adapting to new technologies.
• You are an excellent communicator who can interact effectively with internal teams and external partners.
• You possess strong initiative and can thrive in a fast-paced environment, providing the support and organization needed for our team to succeed.

About the Job

Reporting to the CEO, the Executive Assistant at Dotted Line plays a crucial role in ensuring the efficiency and effectiveness of the organization. The Executive Assistant supports the CEO at the administrative level, provides general office management, and is responsible for supporting overall organizational efficiency and improvement. This part-time role requires approximately 15-20 hours per week with a flexible schedule.

• Provide direct support to the CEO leadership for Dotted Line.
• Manage CEO preparation for important internal and external meetings and events.
• Act as an ambassador for Dotted Line during all internal and external interactions - our people are our brand, and we want our welcome to reflect that!
• Work with the CEO to plan, coordinate, and keep the contents of meetings focused as they relate to leadership team discussions.
• Provide administrative support to the CEO, including calendar management and detailed travel arrangements. Assist in monitoring emails and phone calls for the CEO and other leadership team members when needed.
• Schedule travel and accommodation for interviews, conferences, client visits, or other business activities.
• Monitor CEO emails and alert management promptly for matters requiring immediate or personal attention.
• Report and track the team’s key performance indicators for the business in weekly meetings.
• Provide facilitation and project management support for special projects and agency imperatives.
• Manage internal communication within the agency to ensure efficient and effective information flow through the appropriate channels.
• Assist in implementing and communicating the CEO’s vision for the agency to the rest of the team.
• Assist with office, equipment, and facility management.
• Plan team events, including planning, budgeting, and organizing details.

Executive Assistant Desired Experience

• Experience supporting a C-Suite
• Detail-oriented, resourceful, and capable of managing multiple priorities efficiently
• Excellent communication and time management skills
• Discretion and the ability to work independently
• At least 2 years of administrative experience

Company Values We Live Every Day

• Treat team members, clients, and partners like you want to be treated
• Always be improving, learning, and growing
• Collaborate and be a team player
• Go the extra mile
• Do work we are proud of
• Focus on client results

Why Should You Apply?

• Opportunity to collaborate closely with senior leadership and make a significant impact on the organization.
• Flexible part-time schedule (approximately 15-20 hours per week) allowing for a healthy work-life balance.
• Engage in a dynamic and supportive work environment that values personal and professional growth.
• Chance to work in a highly respected, award-winning agency recognized for its strong culture and collaborative process.
• Ability to play a crucial role in the success and efficiency of a growing creative agency.

If you have experience in any of the following or similar positions, we'd like to talk to you!

• Executive Assistant
• Executive Coordinator
• Chief of Staff

Contact Lauren Sweeney with your resume and questions – lauren@dottedline.agency.