Position Title: Accounting Coordinator

Reports to: Financial Accountant

FLSA: Full-time (40 hours/week), Non-exempt (hourly)

Schedule: Monday – Friday; 8:00am to 4:30pm (subject to change)

Location: Currently Hybrid (subject to change)

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About the Downtown San Diego Partnership

The Downtown San Diego Partnership (DSDP) is a nonprofit organization that serves as the principal voice and driving force behind the economic prosperity and cultural vitality of Downtown San Diego through membership, advocacy, public services, and community investment. The organization’s nearly 300 members, representing a variety of business sectors including real estate, technology, banking, law, defense, insurance, communications, energy, and tourism are committed to nurturing a Downtown that benefits the entire San Diego region.

It also serves as the managing organization for several special districts and charitable foundations including the Property and Business Improvement District – otherwise known as Clean & Safe – which provides essential public services in the 275 blocks of Downtown San Diego. Through these programs, we have provided enhanced services in maintenance, safety, beautification, and homeless outreach, supported business promotion and retention, and improved the quality of life on behalf of Downtown’s neighborhoods for more than 20 years. Additionally, the partnership serves the downtown community through its unhoused care and safe sleep initiatives.

In all, these programs provide an annual contractual budget of approximately $16 million annually. To learn more about our work in these areas, please visit: www.downtownsandiego.org

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Our Values

· Deliver excellent service: We strive to provide exceptional customer service through listening to our customers, providing efficient services, and innovative solutions resulting in value for our many stakeholders.

· Be fun and open-minded with a quirky sense of creativity: We work hard but take time to celebrate our collective achievements and realize there is always more than one perspective to consider when approaching a challenge.

· Pursue growth and learning: We invest in our people so they can continue to build skills and perspectives that enrich the work we do.

· Build honest relationships and communication: We believe honesty leads to strong relationships built on a foundation of trust.

· Nurture a safe work environment: We have a collective commitment to emphasize safety over competing goals to ensure the protection of people and our environment.

· Inclusiveness and diversity: We honor the inherent value of every individual’s unique story, experience, and perspective. We strive to amplify the voices of our staff, community, and stakeholders and to create a safe and inclusive environment where everyone can contribute one’s authentic self.

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Position Summary

The Accounting Coordinator is responsible for ensuring that bills and their related expenses are properly coded and processed. Duties include maintaining vendor records, answering accounts payable inquiries, reconciling vendor invoices, credit card charges and banking debits. Banking duties include updating daily bank activity in the accounting system and researching transactions. Grant Management responsibilities include downloading, saving and organizing support for monthly expenses report and grant invoicing.

Essential Job Functions & Duties

Accounts Payable:

· Enter vendor bills in accounting system for payment.

· Verifying organization, grant and account codes and ensure manager approvals for amounts to be paid as well as ensuring proper supporting documents are attached.

· Review credit card and debit card activity, review receipts and prepare for posting to accounting system.

· Record autopay transactions from Bank to accounting system and ensure supporting documentation is attached.

· Assist in vendor research of discrepancies and past-due amounts.

· Maintain and assist with updating vendor files in third party payment software, including name, address changes and contact information.

· Performs other related duties as assigned.

Cash and Banking :

· Review online banking transactions and update accounting system for daily cash transactions.

· Prepare deposits for bank; code and prepare journal entry into accounting system.

· Download and file monthly bank statements.

· Assist with preparing and processing Positive Pay and ACH banking files for uploading to the bank.

Grant Management Support:

· Collect and organize necessary documentation to support Contracts/Grant reimbursement requests and reports, including invoices, receipts, and proof of payment.

· Follow up on missing or incomplete supporting documents.

· Review and verify expense support for completeness against the expenses recorded on cash basis Income Statement.

· Organize and Prepare support packets for monthly Request for Reimbursement.

· Enter/Apply remittances when accounts receivable are received.

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Required Qualifications, Skills, and Abilities

· Associate degree required, bachelor’s degree in accounting or equivalent course work preferred

· Minimum of 2 years of accounting experience

· Proficiency in Microsoft Office Suite, NetSuite or equivalent software, Adobe Pro, CRM Software, Program Management Software, with a solid level of Excel skills

· Highly organized with attention to detail and ability to complete work with the highest level of accuracy and efficiency

· Excellent verbal and written communication skills, ability to compose emails with problem presentation and recommended solutions or action plan.

· Ability to interact professionally with other team members, vendors, and customers

· Ability to work independently

Core Attributes

· Active Learner

· Proactive and deductive reasoning

· Commitment to diversity and inclusion in the workplace

· Flexibility and a sense of humor

· Collaborative team player

· Analytical Thinker and entrepreneurial mindset

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Total Rewards Package

This is a permanent, non-exempt (hourly), full-time position. The hourly pay range for this position is $30 - $35 per hour (DOE - depends on experience) . This position is subject to a background check, credit check, and reference check.

DSDP is an Equal Employment Opportunity employer.

Medical Coverage

Dental Coverage

Vision Coverage

Transit Pass/Parking Allotment

3 Weeks of PTO

401K Plan

11 Federal Holidays

Employee Assistance Program