Overview

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.The Administrative Assistant II performs exceptional customer service and administrative job duties to support all areas of DU operations.

This is an in-person position located in Fairbanks, Alaska.

Starting pay range: 24.26 - 29.71/hour.What you will do

• Answers a multi-line phone system, directs calls, and greets visitors; when possible, responds independently and take/relay incoming messages and place outgoing calls as needed.
• Provides administrative support to senior executives and managers.
• Prepares documents using Microsoft Office applications.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Arranges travel and coordinates transportation.
• Manages conference room calendars and schedules meetings.
• Orders and maintains supplies; arranges for equipment maintenance.
• Mentors entry level administrative support staff when necessary.
• Manages accurate and current calendar for management.
• May coordinate meetings, conference calls, and travel arrangements/accommodations.
• Composes internal and/or external correspondence.
• Maintains and updates office records as needed.
• Utilizes Microsoft Office Suite to prepare and edit presentations, correspondence, reports, charts, graphs, etc.
• Compiles information for reports and presentations.
• Answers a variety of phone calls and emails.
• Responds to routine inquiries for information.
• Performs other duties or projects as assigned.

Conditions of EmploymentMust pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Qualifications

• Associate's Degree Administrative Office Technology or related discipline, or equivalent combination of education and relevant experience. Required
• 4 years of progressive advancement in a professional office or other environment where they have demonstrated the ability to work independently to complete administrative tasks with limited amount of oversight. Required
• Operates in a highly professional manner.
• Excellent verbal communication skills.
• Computer/MS Office skills
• Must possess good interpersonal skills
• Organizational skills
• Ability to multitask in a fast-paced environment.
• Ability to manage confidential information.
• Ability to lift/maneuver up to 40 lbs, moving furniture, moving boxes etc
• Knowledge of office machines including fax, copier, computer workstations, telephone system, voice mail systems
• Ability to work independently regarding daily activities.
• Strong knowledge of office procedures
• Demonstrated ability to be flexible and adaptable to change.

Reasonable AccommodationDoyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.EEOWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.Physical DemandsThe physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Rarely
• Extreme heat - Rarely
• Humidity - Rarely
• Wet - Rarely
• Noise - Occasionally
• Hazards - Rarely
• Temperature Change - Rarely
• Atmospheric Conditions - Rarely
• Vibration - Rarely

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.

Preference Statement

Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.