Our Madison client is seeking an Office Manager for a Direct Hire opportunity to assist with the overall management and administration of the law office. In partnership with the Office Managing Partner, oversee daily operations to ensure a high degree of service for internal and external clients. Assist with the overall management and administration of the firm's Legal Administrative Assistants.

Responsibilities include:

• Assess assignments and workloads to ensure appropriate staffing ratios.
• May be responsible for periodic data analysis and reporting on key productivity measures.
• Ensure overall smooth operations and optimized workflow. Regularly communicate with all members of the team.
• Understand and be knowledgeable of practice area's operational needs through regular communication with the Department Chair(s) and participation in departmental meetings; report on and share firm-wide initiatives along with status updates and respond to department requests and needs.
• Provide back-up support and assistance to office support team with administrative tasks when necessary.
• Assist with special projects on various issues as needed and assist with other duties as assigned.
• Supervise and execute accounting, billing and collections functions including: cutting checks, coding invoices, monitoring payable accounts, maintenance of firm checking, petty cash accounts and firm credit card charges.
• Collaborate with Managing Partner on agenda for monthly Madison Shareholders’ meetings; print and distribute financial reports; attend meetings and present Office Manager’s Reports.
• Responsible for managing and ensuring adequate supply of office products.
• Plan, coordinate and execute special occasions in the office such as special client events, monthly birthday gatherings, holiday parties, staff appreciation events, etc.
• Troubleshoot office equipment, software and network, while working with IT Help Desk. Manage office IT equipment inventory.
• Act as liaison with the landlord and building manager on Interior/exterior building matters.
• Coordinate or assist with social and business events and meetings as requested by the Marketing department.

Education and Qualifications:

• Bachelors Degree is required.
• 5 years of related legal administrative and supervisory experience.
• Understanding of professional services, the legal environment or the practice of law, or previous experience working in a legal administrative support position is required. Professional development/training background preferred.
• Knowledge of and proficiency in a wide variety of software programs including Windows and Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other related firm software programs.
• Flexibility and ability to effectively provide back-up assistance and support to attorneys with administrative tasks when needed.