Dream Preparatory Academy  is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with the Executive Director and CFO fractional services company and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.

– Acts as the administrative point of contact between ED and internal/external demands.

– Undertakes the tasks of receiving calls, taking messages, and routing correspondence.

– Handles executives’ requests and queries promptly and appropriately.

– Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.

– Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

– Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

– Maintains confidence and protects operations by keeping information confidential.

– Prepares reports by collecting and analyzing information.

– Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.

– Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies.

– Maintains the cleanliness and order of the office space with vacuuming, dusting, and trash removal.

– Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.

– Other duties as assigned by the Executive Director.

Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management.

– Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

– Proficiency in collaboration and delegation of duties.

– Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.

– Exceptional interpersonal skills.

– Friendly and professional demeanor.